Project Coordinator FTC

Project Coordinator 12 Months FTC

As a Project Coordinator you will help support the wider team in the daily management and relationship building between the client and the agency. You are responsible for ensuring the smooth running of the account, developing effective working relationships with key client contacts. You will be involved in solving problems, pushing best practice, attending meetings, drafting internal and external communications, and tracking progress of all projects across the agency.

• Assist in the day‑to‑day management and execution of projects, working closely with each internal department (Creative, Strategy, Client Services, Media, Ops) ensuring each milestone is met on time and within budget.
• Support the account team in development and preparation of presentations, performance reviews and reports for clients.
• Assist with tracking project financial health and ensuring it is shared and assessed.
• Schedule necessary project‑related meetings such as kickoffs, brainstorms, and internal reviews, and ensure the right people see the right information before presenting to the client.
• Act as brand guardian – keeping the team updated on the client’s world, competitors, and latest trends and developments.
• Write client SOWs, vendor agreements, change orders and other contract documents for the lead PM to review.
• Manage many variations of digital and social content (video, image, websites, etc.), ensuring quality control, and delivering/trafficking all assets to required agency partners, media teams, and clients.
• Contribute to the team culture by showing restless energy, willingness to help, and pushing boundaries.

• Highly organized, hard‑working, enthusiastic self‑starter with a passion for the creative and content development process.
• 1‑2 years experience managing projects, coordinating teams, or planning‑related duties; desire to develop project management and delivery function in a creative business environment.
• Cool, calm, and collected approach to problem‑solving, remaining positive and collaborative.
• Ability to adapt quickly, plan ahead, and flag potential sticking points to the team.
• Passion and real love for all things social, with understanding of social media platforms and their requirements.
• Experience writing formal or business documents such as contracts or proposals.
• Effective communicator, both verbally and in writing.

• Unlimited Holiday + 1 Day Birthday Leave
• YuLife (online discount platform)
• Enhanced Parental Leave
• Unlimited Coaching sessions, private and team class sessions
• Cycle to work scheme
• Employee Assistance Program (Financial, Mental and Physical Wellbeing)
• Cash Plan with Medicash – Level 1 cover, option to add partner, 4 children can be added for free
• Virtual GP, Skinvision, 24/7 Health and Stress Helplines, Discounted Gym, Medicash Extras
• Life Assurance
• Income Protection
• Group Personal Pension

Vayner Media is an Equal Opportunity Employer and provides equal employment opportunities to all staff members and applicants regardless of gender, pregnancy, marital or civil partnership status, gender reassignment, race, disability, sexual orientation, religious belief, part‑time or fixed‑term employment, age or any other legally protected class.

Candidates must be authorized to work in the U.K.