Coordinator, Practice Management; Corporate

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout the U.S., Asia, Europe, Latin America, and the Middle East, we have the global reach and extensive capabilities to provide personalized service wherever our clients’ needs take us. As one of the world’s leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.

Coordinator, Practice Management (Corporate)

New York

Regular

We have an opening for a Coordinator, Practice Management (Corporate) in our New York office.

The Coordinator, Practice Management, an entry-level position, will work across the Practice Management team to provide support on strategic and operational initiatives, including major projects and core day-to-day activities.

• Support staffing logistics, including keeping track of associate availability in real time, preparing first drafts of daily and weekly hours reports that our practice groups require, preparing bespoke hours reports, etc.;
• Leverage the firm’s various databases and resources to help Practice Managers with their staffing activities;
• Conduct a first pass of the data, and providing an initial analysis of associate utilization to the supervising PM; and
• Administer the firm’s workforce allocation tool, including creating and sending out weekly reports to the practice managers.

• Support weekly/monthly practice groups meetings including scheduling the meetings, room reservations, ordering food, tech troubleshooting, sourcing topics for the agenda;
• Help with external practice group social events, including researching venues, dealing directly with the vendors, initial menu selection, and other related tasks;
• Assist with practice group-wide retreat planning;
• Help prepare initial budget for practice group event-related activities; and
• Create, send, and monitor surveys for various internal practice group initiatives.

• Review and analyze data, including issue-spotting and confirming report accuracy;
• Assist and liaise with Finance on ad hoc projects concerning practice group financial performance at the request of Practice Leadership and Practice Managers;
• Oversee tracking and updating post-closing deliverables (with the support of paralegals) for the Corporate department; and
• Keep track of active and pipeline deals in the Corporate department.

• Intermediate proficiency in Microsoft Office Suite applications, including Excel, PowerPoint, and Word;
• Project management mindset; strong tactical and organizational skills;
• Ability to think critically and strategically to provide analysis and recommended solutions;
• High level of interpersonal skills to handle sensitive and confidential situations;
• Ability to interact with individuals at all levels of the organization;
• Ability to work in a fast-paced environment with demonstrated ability to coordinate multiple projects or initiatives simultaneously while meeting deadlines and business objectives;
• Ability to communicate effectively and concisely, both orally and in writing;
• Willingness and ability to engage as a change agent and to learn and use new technology tools; and
• Being receptive to feedback, willing to learn, and embracing a culture of continuous change and improvement.

• Bachelor’s degree; and
• Two years of experience in a professional services or legal environment (preferred).

The salary wage range for New York that we expect to pay for this position is a minimum of $56,000 and a maximum of…