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Executive Assistant at Parallel Distribution
Job in
New York, New York County, New York, 10261, USA
Listed on 2026-09-14
Listing for:
Jack & Jill
Full Time
position Listed on 2026-09-14
Job specializations:
-
Business
Office Administrator/ Coordinator, Business Administration -
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin, Executive Admin/ Personal Assistant
Job Description & How to Apply Below
Job Title
Executive Assistant
SalaryNot Disclosed
Company DescriptionParallel Distribution is a fast-growing NYC-based startup that produces and distributes viral short-form content at scale for leading brands like Love Wellness and Talkspace. Founded in 2023, they leverage a unique blend of human-led creative direction and AI-enabled scale to post hundreds of thousands of times per month.
Job DescriptionAs the first dedicated Executive Assistant at Parallel Distribution, you will serve as the operational hub for two co-founders in a high-velocity environment. You'll manage complex calendars, streamline business operations like payroll and invoicing, and build the foundational SOPs that will allow this viral content powerhouse to scale its global, distributed team.
LocationNew York, USA
Why this role is remarkable- Join as the first operational hire at a startup that is already achieving massive scale, posting hundreds of thousands of times monthly for major consumer brands.
- Work directly with founders Peter Solimine and Max Evans, gaining a front-row seat to building a high-growth media and technology business from the ground up.
- Have a direct hand in shaping the company's internal culture and infrastructure as you build systems for a distributed team across three continents.
- Own the co-founders' schedules and communications, ensuring their time is optimized and critical priorities never fall through the cracks.
- Manage end-to-end business operations, including client invoicing, vendor relationships, employee onboarding, and basic financial administration for the NYC headquarters.
- Design and implement scalable SOPs and automated workflows to bring structure to a fast-moving, high-volume content production environment.
- Has 2-5 years of experience supporting executives or founders, ideally within a high-growth startup or a fast-paced creative agency.
- Demonstrates exceptional organizational skills and the ability to independently manage multiple competing priorities with high discretion and judgment.
- Possesses strong written and verbal communication skills and a "wear-many-hats" mindset, comfortable learning new tools and building systems from scratch.
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