Project Coordinator

Key Details

• Position Title:
  
  Project Coordinator
• Duration: 3-6 Months + (Possible Extension)
• Pay Rate: $26 /hr on W2
• Location:
  
  New York, NY or Mason, OH

We are seeking an experienced Project Coordinator to support project administration, planning, reporting, financial tracking, and day-to-day coordination activities. The ideal candidate will have strong organizational and analytical skills, hands-on experience with SAP and MS Excel
, and the ability to manage multiple priorities in a fast-paced project environment.

This position will serve as a key point of contact for project-related administrative and procedural activities, ensuring project information, deliverables, metrics, financial records, and team communications remain accurate and up to date.

• Coordinate and maintain the project plan
  , collect updates from project teams, track task completion, and identify late or outstanding activities.
• Prepare and consolidate project status reports
  , activity reports, deliverable scorecards, and upcoming-week activity reports.
• Track and report project metrics
  , including metrics generated through SAP/SAP Solution Manager and other project systems.
• Maintain project records, team lists, email distribution lists, shared-drive materials, and other administrative documentation.
• Review project data and information for accuracy, investigate discrepancies, and coordinate resolution of issues with appropriate team members.
• Prepare financial reconciliations by comparing project budgets against actual invoices, tracking expenses, and coordinating internal billing activities.
• Support monthly accruals for expenses or services that have not yet been invoiced and ensure appropriate financial controls are maintained.
• Coordinate billing-related activities, including direct billing for travel and other project-related expenses, and resolve discrepancies as needed.
• Manage time-tracking activities
  , including reviewing and approving delegated time, monitoring delinquent submissions, and following up with project teams.
• Coordinate requests related to telecommunications, network services, and other project support requirements
  .
• Ensure required project materials, records, and deliverables are processed and distributed in a timely manner.
• Support project closeout activities and ensure outstanding updates, changes, and documentation are completed.
• Perform additional project coordination and administrative duties as requested by the Project Management Office (PMO).

• 3+ years of project coordination or project management experience
• Hands-on experience with SAP
• Strong Microsoft Excel skills, including Pivot Tables
• Strong data-entry and data-management skills
• Financial understanding, including budget tracking, invoice reconciliation, and accruals
• Knowledge of MS Project
• Strong organizational and time-management skills
• Excellent verbal, written, and interpersonal communication skills
• Strong analytical and problem-solving abilities
• Ability to manage shifting priorities and multiple deadlines
• Strong attention to detail and accuracy
• Fluent in English, both written and verbal

• Experience reading or interpreting construction plans
• Experience with tendering and contract management
• Experience supporting PMO functions
• Experience working with project metrics, scorecards, and reporting systems

• Bachelor's degree in Accounting, Business Administration, Finance, or another business-related field preferred.

• Hybrid – 3 days onsite
• Candidates local to the designated work location are preferred and must be able to work onsite three days per week.

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