Grants & Finance Manager

The Grants & Finance Manager is integral to fostering an environment and culture conducive to advancing genomics- related research excellence within the New York Genome Center ("NYGC"). This role oversees the administration of grants and sponsored research for the New York Genome Center, serving as a key resource for Principal Investigators (PIs) and scientific staff. The incumbent will manage a diverse portfolio of funding sources, including government and foundation grants, restricted gifts, fellowships, and startup packages.

This position may also manage NYGC programs, sequencing contracts and large initiative funds. The role will serve as an adviser to the PI and/or program management and help setup spending plans that will maximize restricted fund spending. The incumbent will liaise with departmental counterparts at a faculty member’s home institution to streamline effort, spending and other financial planning. Reporting to the Director of Research Administration, this role is responsible for proposal submissions, award management, related deliverables, including effort reporting, quarterly expense validations, annual and quarterly fiscal reports, project closeout and monitoring expenses in accordance with Institutional and sponsor compliance requirements.

• Pre-award
  
  Activities:
  
  
  • Prepare and submit grant and contract proposals according to sponsor guidelines on behalf of NYGC as the Signing Official.
  • Review Funding Opportunity (FOA) guidelines thoroughly and communicate key details with PIs and research staff. Provide summaries and checklists of required documents based on FOA requirements.
  • Develop proposal budgets and compile necessary documents for prime and subawards following sponsor and institutional requirements.
  • Maintain updated records of current and pending awards, biosketches, and other support documents for PIs.
  • Review and submit Just-in-Time documents per sponsor requirements.
• Award Setup and Management:
  • Coordinate new award account setup and modifications, ensure database records are up to date.
  • Review and communicate the award terms and conditions, including effort commitment, deliverable requirements and scientific overlap.
  • Meticulously review terms and conditions outlined in agreements, and negotiate with sponsors in close collaboration with legal team as needed. Provide official sign-off to ensure compliance and alignment with organizational policies and objectives.
  • Manage reduction in budget and re-budgeting processes as necessary. Review and submit Prior approval requests to sponsors as needed.
  • Review and submit timely non-competing progress reports in accordance with sponsor terms.
  • Manage subaward agreements for Principal Investigators (PIs). Oversee subrecipient monitoring and support PIs in effectively communicating with prime and/or subaward organizations, collaborators, and other stakeholders regarding the execution and management of subawards.
• Financial Management:
  • Maintain accurate budget vs. actual reports for all funding sources available to PIs.
  • Monitor and review expenditures; review and update financials and projections in portfolio workbooks monthly; and provide monthly reporting and continuous PI communication.
  • Fiscal and Grant Project budgeting, including collaborating with PIs on budget forecasting and spending projections.
  • Monitor subaward progress and invoicing to subrecipients where NYGC is the prime recipient institution.
  • Review purchase orders, Concur reimbursement requests, invoices for compliance with grant/funding terms, and NYGC’s internal expense policies.
  • Closely monitor effort reporting, including facilitating PI sign-off for effort reporting cards for grant-funded personnel.
  • Perform annual, quarterly, and…