Department Administrator
Listed on 2026-09-25
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Business
Business Administration, Office Administrator/ Coordinator, Administrative Management -
Administrative/Clerical
Business Administration, Office Administrator/ Coordinator, Administrative Management
The Division of Student Life is seeking a Department Administrator, a highly visible staff member who will serve as the primary business administrator for assigned Student Life departments and provide strategic financial, human resources, compliance, and administrative support to department directors and senior leaders.
As Department Administrator, your responsibilities include:
- Serve as the first line of support for departmental business operations
- Work proactively to identify, resolve, and prevent issues related to financial administration, procurement, contracts, human resources, and business compliance.
- Function as the primary liaison between departmental leadership, Student Life Finance, Student Life Human Resources, Procurement, and other institutional administrative offices
- Provide guidance regarding budget administration, financial compliance, workforce planning, recruitment activities, contracts, procurement, and administrative processes while ensuring consistency with university policies, procedures, and best practices.
About Student Life
Student Life is dedicated to creating a student-centered environment that fosters engagement, well-being, and success. Guided by four strategic priorities—student engagement, health and wellness, personalized support, and advancing diversity, equity, inclusion, and justice—we provide transformative experiences that empower students to grow, lead, and thrive. As a member of Student Life, you’ll join a team of passionate professionals united by shared values and a commitment to student success.
We think big, act boldly, and pursue excellence with purpose. Together, we build inclusive communities, champion discovery, and celebrate the achievements that shape the UB experience.
Learn more:
- Our benefits , where we prioritize your well-being and success to enhance every aspect of your life.
Minimum Qualifications
- Bachelor’s degree from an accredited institution with a minimum of 2 years of experience; or Master’s degree or professional certification
- A minimum of two years of progressively responsible experience in business administration, finance, human resources, higher education administration, or a related field.
- Experience with budget administration, financial management, procurement, contracts, or human resources processes.
- Demonstrated analytical, organizational, and problem‑solving skills.
- Proficiency with Microsoft 365 applications, including Excel.
- Experience working in higher education.
- Experience supporting multiple departments or organizational units.
- Experience with SUNY , State, DIFR , IFR , Research Foundation, and University at Buffalo Foundation funding environments.
- Experience with budget planning, financial reporting, procurement, and workforce planning.
- Experience interpreting policies, procedures, and compliance requirements.
- Experience coordinating projects and administrative initiatives.
Our University Community
Prodig+ No
Executive Position
Executive Position No
Physical Demands
Driving Requirements
Driving Requirements This position will never drive a university owned vehicle.
Salary Range
Salary Range $57,151 - $60,000
Additional Salary Information
Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and…
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