Experiential Production Coordinator

Location: New York

Location:

HQ - Williamsburg, Brooklyn Status:
Full-time / 100% on-site Compensation: $60,000 - $65,000 annually

Position Summary:

The Experiential Production Coordinator supports the planning, coordination, and execution of Kith's retail installations, pop-ups, brand activations, and experiential projects. Reporting to and working under the direction of the Experiential Production & Design Manager, this hands-on, behind-the-scenes role supports the systems, structure, and logistics required to keep complex projects moving forward, while coordinating vendors, budgets, schedules, production logistics, and on-site execution from planning through install, strike, and recap to deliver physical experiences on time, on budget, and to Kith's standards.

RESPONSIBILITIES Primary Responsibilities Support the planning and execution of retail installations, pop-ups, brand activations, and experiential projects from initial planning through installation, strike, and recap.

Coordinate installations on-site from load-in through strike, coordinating vendors, crews, schedules, and production details throughout execution while helping resolve logistical and operational challenges.

Coordinate production logistics including freight, crating, deliveries, storage, permitting, site access, certificates of insurance, and installation scheduling.

Conduct site surveys and work from floor plans, elevations, and shop drawings, translating site conditions into installation requirements, production logistics, and project planning.

Coordinate vendor sourcing, bidding, and onboarding efforts under the Manager's direction, gathering estimates, coordinating RFQs and bid comparisons, and managing vendor documentation including COIs, NDAs, W-9s, and vendor agreements.

Maintain and track production and fabrication budgets, estimates, invoices, payments, and reconciliation, proactively flagging budget risks, discrepancies, and cost considerations to the Manager and Finance.

Build and maintain project trackers, workback schedules, run-of-show documents, installation schedules, timelines, and production documentation across multiple concurrent projects.

Coordinate strike, asset storage, material removal, project recaps, photography, and post-project documentation.

REQUIREMENTS Minimum 2+ years of hands-on production experience supporting retail installations, brand activations, or experiential builds from planning through on-site execution.

Hands-on experience supporting and coordinating physical installations or activations through load-in, live execution, strike, and wrap on-site, including coordinating vendors and crews during the build.

Demonstrated knowledge of custom fabrication, materials, substrates, finishes, and scenic/build processes, with the ability to coordinate effectively with fabrication and production partners.

Proven ability to conduct site surveys and read and interpret floor plans, elevations, and shop drawings, and translate them into on-site logistics.

Direct experience coordinating production logistics for physical builds, including freight, crating, deliveries, storage, installation schedules, permitting, site access, and certificates of insurance.

Experience building and managing production and fabrication budgets in a vendor-heavy environment, including estimates, RFQs, vendor bids, invoice tracking, and budget reconciliation.

Direct experience sourcing, coordinating, and onboarding vendors and fabricators, including production documentation such as COIs, NDAs, and vendor agreements.

Experience building and maintaining project trackers, workback schedules, installation schedules, run-of-show documents, and production documentation across multiple concurrent projects.

The flexibility to work fully on-site at Kith HQ in Williamsburg, Brooklyn, with availability for nights, weekends, overnights, and out-of-market travel as required by project schedules and business needs.

NICE TO HAVE QUALIFICATIONS Existing relationships with production vendors, fabricators, and experiential partners.

Familiarity with Bluebeam or similar markup software.

Experience working in Figma.

WHO YOU AREExceptionally organized and detail-oriented, with the ability to manage multiple projects and priorities at once, and a genuine satisfaction in building the structure, systems, and follow-through that keep work moving forward.

Calm and adaptable under pressure, with the ability to remain effective when timelines shift, priorities evolve, and unexpected challenges arise.

Low-ego and collaborative, with a willingness to support the broader team, receive feedback constructively, take direction, and contribute wherever needed to ensure successful project execution.

Proactive, dependable, and accountable, with a habit of anticipating needs and following through on commitments.

A strong communicator who can work effectively across internal teams, vendors, fabricators, and external partners.

Familiar with and genuinely interested in Kith and the cultural landscape in which the brand…