Project Coordinator in Kew Gardens, New York

Project Coordinator

The Project Coordinator is responsible for supporting project managers, field teams, customers, and vendors to ensure commercial window and façade projects are delivered efficiently and successfully. This dynamic role coordinates schedules, materials, documentation, and communication across both new construction and service operations to maintain project timelines and customer satisfaction.

Key Responsibilities

• Support project managers through all project phases by tracking milestones, deadlines, and deliverables, while maintaining accurate project files.
• Coordinate shop drawing submissions, RFIs, submittals, and material procurement lead times, while supporting the scheduling of field labour.
• Coordinate service calls, schedule field technicians, track service requests from initiation to completion, and manage manufacturer warranty claims.
• Serve as a key point of contact for customers, general contractors, property managers, building owners, and vendors to provide timely updates.
• Generate purchase orders, assist with invoicing, maintain tracking logs, and support material inventory coordination.

Required Qualifications

• Two (2) years of experience in project coordination, construction administration, service coordination, or a related role.
• Direct experience working within windows, doors, glazing, curtain wall, storefront, building envelope, or related construction fields is preferred.
• Strong organizational, time-management, and problem-solving skills with the ability to manage multiple projects and priorities simultaneously.
• Excellent verbal and written communication abilities to act as a key liaison between internal teams and external clients.
• Hands-on experience with Microsoft Office Suite (Excel, Outlook, Word), with preferred experience using ERP, CRM, or project management software.