Rail Operations Coordinator; Track Access and Outages

This Opportunity

WSP is currently seeking a full-time Rail Operations Coordinator (Track Access and Outages) to support construction projects managed from WSP's New York office located at One Penn Plaza. Potential work locations include project sites throughout the New York City region, including Manhattan, Brooklyn, Queens, Staten Island, and the Bronx.

This position requires full-time, on-site support at WSP construction field office locations. Remote or hybrid work arrangements are not available for this role.

The selected candidate will perform technical and administrative functions critical to the planning, coordination, and execution of rail construction activities. Responsibilities include supporting track access and outage planning, coordinating with railroad operations and project stakeholders, facilitating contractor access requirements, and assisting in the development and implementation of construction staging and work-window strategies. These efforts are essential to ensuring the safe, efficient, and uninterrupted execution of construction activities within active rail operating environments.

This position offers the opportunity to work as part of WSP's nationally recognized Project Management and Construction Management practice, supporting complex transportation and infrastructure projects while contributing to solutions that help clients achieve their objectives and address operational challenges.

• Coordinate the development and implementation of Track Access Plans to maximize available access opportunities, optimize the use of scheduled rail outages, and consider competing access needs for other work.
• Assist in evaluating and identifying solutions to increase available track access time and support the efficient completion of contract work.
• Coordinate with the client and project team to evaluate potential operations and track access alternatives using client simulation models, which may include reverse running, service rerouting, temporary shutdowns, and other measures intended to provide additional track access time with minimal impact on passenger travel.
• Assist in identifying operational restrictions, limitations, and constraints that may affect project execution.
• Coordinate service plans, timetables, outages, work trains, Roadway Worker Protection requirements, and flagging activities required to support contractor operations within the railroad right-of-way.
• Coordinate planned construction activities with revenue service timetables and work train movements as required to progress the work.
• Coordinate planned work, in accordance with the approved schedule, with the client’s protective forces and the rail outages required to progress contract work.
• Verify that the contractor coordinates with required third-party utilities and agencies in a timely manner to minimize interference with client operations.
• Monitor the use of the client’s Force Account resources and report variances.
• Coordinate and track approvals for contractor rail outage requests, access and protection requests, flagging requests, work train requests, test train requests, and related submissions.
• For weekend rail outage work, coordinate the team’s evaluation of work scheduled and accomplished, and document the reasons when scheduled work is not completed.
• Assist in planning and implementing field survey efforts that support construction activities.
• Assist with testing and commissioning planning activities.
• Coordinate the Flagging Team, including Change of Location requests and meetings.
• Assist in tracking work train usage and reviewing manifests.
• Assist in tracking field inspector timesheets and overtime sheets.
• Attend project coordination, operations planning, construction progress, and outage planning meetings, as required.
• Prepare reports, meeting minutes, schedules, logs, and other project documentation, as required.
• Exercise responsible and ethical decision-making regarding company funds, resources, and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business needs.

Required Qualifications

• Minimum of 5 years of experience…