Program Manager

About the Role

Major Capital Projects (MCP) has overall responsibility for the design and construction delivery of the new Midtown Bus Terminal and the construction management of the core and shell of the new Hudson Tunnels for the Gateway Development Commission.

Reporting to the Program Director, MCP, the Architecture and Engineering (A/E) Program Manager is a vital member of the project team and serves as a key resource in supporting the planning, design, and delivery of a major capital transportation program. The position will assist in the management and coordination of project activities across all stages of design and project delivery—from initial planning and concept development (Stage
1), through design development, construction, and ultimately project closeout (Stage
5) for the Midtown Bus Terminal Replacement Project.

• Assist in the overall management and coordination of A/E project activities throughout the full project lifecycle, from Stage 1 planning and initial project development through Stage 5 construction completion and closeout.
• Support the Project Manager and department leadership in coordinating multidisciplinary A/E teams and ensuring that project objectives, scope, schedule, budget, and quality requirements are met.
• Assist with the development, monitoring, and updating of project scopes, schedules, budgets, staffing plans, design deliverables, and project milestones.
• Coordinate with architects, engineers, consultants, contractors, Owner representatives, other Port Authority Departments, public agencies, utilities, and other project stakeholders throughout all phases of project delivery.
• Support the preparation, review, and coordination of design submissions and technical deliverables at each stage of the design process.
• Manage ad hoc project deliverables and technical reports as necessary to communicate project scope alignment with stakeholder requirements.
• Monitor project progress and assist in identifying schedule, cost, design, constructability, and coordination issues; elevate concerns and support development of appropriate mitigation strategies.
• Participate in design coordination meetings, progress meetings, stakeholder meetings, and technical reviews; document decisions, action items, and follow-up requirements.
• Assist with the review of consultant deliverables to confirm compliance with project scope, design criteria, applicable codes and standards, agency requirements, and contractual obligations.
• Support constructability reviews, value engineering, risk assessments, design changes, and coordination of technical issues as the project advances toward construction.
• During construction, assist with the coordination and resolution of design-related issues, including RFIs, submittals, design clarifications, field conditions, and change requests.
• Coordinate with construction management and project delivery teams to facilitate timely resolution of design and engineering issues.
• Assist with project controls, including cost tracking, schedule updates, change management, invoice review, and reporting.
• Prepare project status reports, presentations, correspondence, meeting minutes, and other project management documentation.
• Support project closeout activities, including completion of outstanding design and construction-related issues, final documentation, lessons learned, and turnover requirements.
• Promote effective communication, collaboration, quality assurance, and accountability among project team members and stakeholders.

• Bachelor’s Degree in Architecture, Engineering, Construction Management or a related discipline from an accredited college or university.
• A minimum of five (5) years of progressive experience in A/E design and Project…