Project Coordinator

Description

Job Title:

Project Coordinator

Department:
Special Projects

MTA Agency:
Long Island Rail Road

Primary Location(s):
Various

Salary Range:
See wage progression chart below

Regulated/Safety Sensitive:
Safety Sensitive/Non-DOT Regulated

Union Affiliation:
Agreement – BRS
241

Closing Date (if applicable):
Until Filled

Shift (if applicable):
Any

Title 55-a (yes or no):
Not Applicable

Other:
Not Telework eligible

Chartered in 1834, the Long Island Rail Road (LIRR) is the largest, busiest, and oldest continuously operating commuter railroad in the United States. In 2024, this 24/7/365 operation served 75.5 million riders on a system that stretches nearly 120 miles – from Penn Station and Grand Central Madison in Manhattan to Montauk on the eastern tip of Long Island.

This position involves the coordination of capital projects. This position will provide direct support to Project Managers and their respective Directors upon assignment, in the Special Projects Department, with the management and coordination of design and construction activities performed by outside Consultants/Contractors and LIRR's Force Account Personnel.

Duties include preparing reports, presentations, analyses, and proposed recommendations.

Provide assistance with the preparation of schedules, estimates and project controls; reviewing and recommending approval of invoices, contract changes and consultant proposals; coordination of design and construction issues; ensuring a safe working environment relative to corporate safety policies and procedures and ensuring project adherence to Special Projects Departmental Procedures and Guidelines.

Include but are not limited to:

• Assist with departmental goals, initiatives and strategies.
• Exercise good people skills and promote cooperation and partnering with other departments.

• Monitor issues that affect project performance.
• Monitor project scope, schedule and budget.
• Interface with User Groups, Operating Departments and Public Affairs.
• Perform field visits.
• Assist in managing project closeouts and CAMP (Commissioning, Acceptance and Maintenance Plan) processes.
• Conduct monthly project meetings.

• Prepare reports, presentations, research papers and executive studies.
• Prepare meeting minutes.
• Coordinate in-house and third-party correspondence.
• Review and approve transmittals.
• Project filing and documentation control

• Assist in the preparation of schedules, estimates and project controls.
• Assist in developing procurement packages.
• Facilitate the distribution and review of submittals and deliverables.
• Review, validate and disposition transmittals and invoices from both Force Account and third party.
• Assist in contract management.

• Perform other assignments as requested by the SP Director.
• Participate in special assignments representing SP, as required.

• Ensure a safe working environment and adherence to guidelines of company safety policies and procedures. Lead by example.
• Review project documentation for completeness and accuracy.
• Ensure QA Plan verifications are performed and documented.

Required:

• Must possess knowledge of the construction industry (buildings, bridges, railroad facilities, civil, electrical, mechanical trades, signal, communications and power)
• Must possess working knowledge of project planning, scheduling and estimating for construction trades (all disciplines).
• Must be able to read and interpret construction plans.
• Must be able to organize reports, have the ability to analyze data and recommend solutions to coordination problems.
• Must possess proficient computer application skills (Windows…