Producer - Events

3x a week in office, 2x a week remote. In-person for activations.

We’re CIVIC. Since 1999, we’ve led the way in cultural marketing, providing integrated solutions to top-tier brands including Ford, Audible, HBO Max, Verizon, Amazon Studios, The Stonewall Inn, NBCUniversal, Peacock, among many others. We are an Ad Age Small Agency Award winner (Gold) for 2024 & 2025. We are known for big ideas -- creating long-term brand platforms designed to impact culture, address the biggest societal issues, build loyalty, stimulate word of mouth and generate client revenue.

Our broad suite of integrated marketing services includes:

• Brand Strategy, Concept and Creative Development
• Live Event, Proprietary Brand Activations and Pro-Social Campaigns
• Content Development and Execution via Civic Studios
• PR/Media Relations and Social Media Marketing
• Executive and Internal Communications
• Growth Marketing and Partnership Development

At Civic, we believe business is the world’s most powerful platform for positive change. We believe our community can build bridges between companies and communities and we empower our employees to help amplify underrepresented voices. Our goal is to build a more inclusive and equitable future in tandem with our clients and partners.

As a Producer, your primary function is to lead the production of memorable, unique experiential, traditional and non-traditional marketing activations, partnering with internal account and creative teams. You will support the production from conception to completion. In the pre-production phases, this job will be hybrid, but the role will require onsite work and travel for the events.

Primary Purpose (75%):
As a Producer it will be your responsibility to work closely with our Executive Producer, account and creative teams to help take creative concepts and bring them to life in the form of unique and engaging experiences. This includes pre-production, execution, and post-production. You will work collaboratively with the client and cross-functionally with both internal teams and external partners to combine creative solutions with project objectives and KPIs to help deliver exceptional results for our clients.

You will need to have a foundational knowledge and a background in event production from development to execution, ideally with direct experience on experiential marketing events.

Key Responsibilities & Duties

• Support all elements of event production from conception to execution, including pre-production, set-up, breakdown and post production
• Support management of budgets and ability to effectively estimate, project and track costs, and work with CIVIC’s financial team to ensure projects are successfully reconciled in accordance with policy and procedure
• Detailed management, tracking and filing of project documentation and files
• Assist in venue research, sourcing and selection and, as required, permitting
• Vendor contract negotiation, including but not limited to venues, production/ staging, AV, and catering using CIVIC tools (i.e. terms and conditions, scopes of work, certificates of insurance requirements, etc)
• Mentor more junior team members and work to identify, select, onboard and supervise freelance and temporary event staff as required
• Sourcing and selection for various production elements including scenic design and fabrication, AV and lighting, power, furniture and decor as well as site vendors such as heavy equipment and internet
• Develop, communicate, and execute production schedule and run-of-show
• Ability to manage workload and proactively accomplish tasks
• Preserve and foster CIVIC’s Culture and maintain a positive and forward-thinking attitude.
• Engage with and support client and third-party consultant in person/on-site to diplomatically discover client production needs and proactively provide solutions within their budget
• Contribute to concept development meetings and requests for proposal for new projects and clients

Secondary Ad Hoc Projects (25%):

• Manage Team and Company processes and procedures as needed

• 3-6 years demonstrated interest/experience in experiential or special events. Please note that applicants…