Event Coordinator, Creative Arts​/Media

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Good Shepherd Services seeks an enthusiastic and organized Events Coordinator to serve as a member of the External Relations Team. Responsibilities for this engaging opportunity include assisting in the coordination of event logistics for annual fundraisers, donor cultivation, and discrete program events.

Reports To: Director of Individual Giving and Strategy

Location: 305 Seventh Avenue, New York, NY 10001

Hours: 35 hours, exempt

• Assist the Chief Development Officer and Director of Individual Giving and Strategy in the coordination and management of all fundraising and donor cultivation event logistics.
• Collaborate with team on all aspects of pre- and post-event correspondence including pre-solicitation materials, save-the-dates, invitations, acknowledgment letters to attendees, donors, and volunteers, etc.
• Assist in the organization and preparation of all event-related mailing lists
• Create and manage event-related ticketing webpages on Classy
• Coordinate event-related social media plan and execution with Senior Communications Manager
• Coordinate event-related vendor contract review with Legal Division
• Ensure COIs are obtained from Compliance and Risk Management team
• Process event invoices and maintain expense tracking.
• Maintain detailed information on all event-related income
• Maintain detailed information about event attendees, sponsors, volunteers, and in-kind donors.
• Inventory, order, and prepare event supplies and materials.
• Confirm all event details information with guests including payment, attendance, and/or special needs.
• Assist and support the events committee of Spring Board, GSS’ junior board, on all their event-related needs.
• Coordinate and solicit items for event gifts, auctions, raffles, and in-kind donations.
• Identify opportunities to introduce new events to GSS
• Perform any other department or organizational duty as assigned by the supervisor.
• As a member of the External Relations team, participate in special departmental projects as needed.

• Minimum 2-3 years of related experience; prior event planning, customer service, or experience in a related field is highly desirable.
• Experience using Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Ability to work well in a collaborative team environment
• High standard of organization, prioritization and attention to detail.
• Ability to learn quickly and manage time effectively and efficiently.
• Basic graphic design and Canva skills a plus
• Knowledge of basic marketing and promotional strategies preferred
• Ability to multi-task, prioritize, and problem-solve in a fast-paced work environment.
• Diplomacy and excellent judgment.
• Self-starter with a positive and engaging demeanor and a good sense of humor.
• Ability to work select extended hours on evenings and weekends as events require.