Coordinator, Choreographic Institute

Coordinator, New York Choreographic Institute

Company: New York City Ballet
Location: New York, NY, NY
Compensation: $27.00 per hour

New York City Ballet is one of the foremost dance companies in the world, with a roster of spectacular dancers and an unparalleled repertory. Founded in 1948 by George Balanchine and Lincoln Kirstein, New York City Ballet quickly became world-renowned for its athletic and contemporary style. Widely acknowledged for its enduring contributions to dance, New York City Ballet is committed to promoting creative excellence and nurturing a new generation of dancers and choreographers.

The School of American Ballet is the official training academy of the New York City Ballet.

The New York Choreographic Institute (NYCI), an affiliate of New York City Ballet, is accepting applications for a part-time Coordinator. This role assists both the Managing Director and Artistic Director with operational and programmatic functions of the Institute.

The Coordinator will also work closely with Company dancers, the development and marketing teams and colleagues at the School of American Ballet. In addition, the role will work directly with the Artistic Director to facilitate the choreographer selection process, including the collection, organization, and review of annual applications.

• Coordinate Residency programs, off‑site partnerships, and Symposia
• Contract all participating artists (choreographers, dramaturgs, dancers, composers, musicians, & others as needed)
• Arrange travel logistics and hotel reservations for visiting artists
• Create and coordinate NYCI schedules
• Organize artist‑enhancing activities during the session, such as attending local performances, dinners, and group discussions
• Maintain CRM database, project management system, and proxy email process
• Serve as the primary contact for all participants as needed and regularly distribute all pertinent information
• Help produce and release the dance films each session; coordinate with marketing to create an editorial for release purposes
• Help manage the NYCI budget, track all department spending, ensure timely payments to vendors and artists, and plan future budgets accordingly
• Maintain NYCI’s social media presence, regularly updating social platforms and the website
• Other duties as assigned

• Organize guest lists, create and send invitations, and track guest RSVP list
• Ensure proper studio set‑up and break‑down for the event
• Send security memos to fire command
• Create programs to be printed via Upper West Side Copy
• Hire and coordinate filmmaker and photographer
• Organize receptions to accompany studio showings
• Oversee event set‑up and break‑down, staffing, catering, and other logistics

• Schedule semi‑annual council meetings
• Maintain minutes and distribute meeting packets and information

• Bachelor’s degree and a minimum of two years’ experience in arts administration
• Knowledge of ballet and choreography required
• Project management experience required
  
  Production knowledge preferred
• Ability and willingness to work evenings and weekends surrounding flagship residency sessions
• Excellent interpersonal, communication and organizational skills
• Proficiency with MS Office
• Experience with You Tube, Vimeo, Quick Time, and other video conversion software

New York City Ballet is proud to be an equal opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, religion, age, national origin, sex, sexual orientation, gender identity or expression, marital status, citizenship status, disability, pregnancy, creed, genetic predisposition or carrier status, military status or veteran status, status as a victim of domestic violence, unemployment status, familial status, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history or any other characteristic protected by law.