Print Coordinator

Overview

Wizard Studios North Inc. is a national event production company whose award-winning capabilities include visioning, design, and implementation of branded print materials for events. We deliver high-quality print deliverables for live events and marketing campaigns.

The Print Coordinator is a detail-oriented production professional responsible for managing the full lifecycle of print materials—from initial spec and vendor sourcing through delivery and on-site installation. This role supports both event production and marketing functions, ensuring branded, scenic, and collateral print deliverables meet quality standards, are delivered on time, and stay within budget. The Print Coordinator acts as a liaison between internal creative teams, project managers, and external print vendors.

Reports to: Director of Production - Creative Services

• Manage multiple concurrent print projects across different event timelines and internal deadlines
• Maintain organized file management systems for artwork, proofs, and approvals
• Issue and track print specifications, proof approvals, and change orders with internal stakeholders
• Support post-event recaps with print cost actuals and vendor performance notes for future reference
• Event Print Production: Manage end-to-end print production for live events including signage, banners, step-and-repeats, directional graphics, scenic prints, and custom fabrication elements
• Translate creative files and design specs into production-ready print orders; confirm bleed, resolution, color profiles (CMYK/PMS), and substrate requirements
• Coordinate with scenic and AV teams to ensure print elements integrate correctly with staging, rigging, and lighting plans
• Maintain event-specific print schedules and flag risks to the Project Manager proactively
• Occasionally oversee on-site delivery, installation coordination, and strike/removal of all print materials

• Manage production of marketing collateral including sales decks, capabilities brochures, proposals, branded stationery, and promotional materials
• Maintain brand consistency across all printed materials; enforce brand standards in coordination with marketing leadership
• Track inventory of collateral materials and reorder proactively to avoid shortfalls
• Support new business pitches and client presentations with print deliverables as needed

• Excellent attention to detail and written/verbal communication
• Ability to manage multiple projects simultaneously under tight deadlines
• Strong vendor management and negotiation skills
• Ability to prioritize effectively in a deadline-driven, fast-paced environment
• Creative problem-solving skills

• 2+ years of relevant experience in graphic design, print production, event production, or related role
• Strong working knowledge of large-format print production: substrates, inks, mounting, finishing, and installation
• Proficiency reading and preparing production-ready files (Adobe Creative Suite preferred)
• Excellent written and verbal communication skills
• Polished, professional demeanor with confidence and enthusiasm for the business
• Proven success in a client-facing capacity
• Proactive with the ability to work independently and across multiple teams
• Organized with the ability to prioritize and manage time efficiently with high attention to detail
• Ability to work on strict deadlines and in high-pressure situations
• Preference given to candidates with knowledge of Scenic Carpentry as it relates to theater or event production
• Working knowledge of Google Workspace, Asana or similar project management tools, and drafting software (Sketch Up, Vectorworks, CAD)

• Medical, Dental, and Vision Insurance
• Supplemental Medical Reimbursement Plans
• Paid Time Off & Paid Holidays
• 401k Plan with employer match
• Free Retirement Planning Consulting
• Short-term & Long-term Disability Income Protection Benefits
• Life Insurance for Teammates and Family
• Employee Assistance Program
• Recognition & Reward Program

Wizard Studios is an equal-opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision.

We require applications to be completed online.

Please visit https://(Use the "Apply for this Job" box below). for more information.