Public Programs Assistant

REPORTS TO: Senior Manager of Public Programs

New York’s first museum, The New York Historical is a leading cultural institution documenting over 400 years of American history through a peerless collection of art, documents, and artifacts. Our offerings span groundbreaking exhibitions; acclaimed educational programs for teachers and students nationwide; and thought-provoking conversations among leading scholars, journalists, and thinkers about the past, present, and future of the American experiment.

The New York Historical is a museum of museums and a collection of collections. We are home to the Patricia

D. Klingenstein Library, the Center for Women’s History, the Reiss Family Graduate Institute for Constitutional History, the Dorothy Tapper Goldman Center for Teaching Democracy, the DiMenna Children’s History Museum, and the future American LGBTQ+ Museum. We elevate the perspectives and scholarship that define the United States’ democratic heritage and challenge us all to shape our ongoing history for the better.

The New York Historical’s Department of Public Programs is seeking a Public Programs Assistant responsible for assisting the Senior Manager of Public Programs and the program management team in the planning, promotion, marketing, and production of evening and daytime public programs throughout the calendar year, including virtual and onstage lectures, conversations, and performances; onsite and offsite tours; virtual and onsite seminars;

and other institutional program support, as needed. The Public Programs Assistant will also assist with the successful execution of live streaming operations and will serve as an integral member of the production team for the museum’s podcasting and television series, History with David Rubenstein.

This is a full-time position, which will require evening work 2-4 times per week as well as on select weekend dates.

• Assist in management of evening events, walking tours, and weekend programs. This includes but is not limited to: providing audience and speaker assistance; front-of-house management; registration, auditorium, and book signing set-up; overseeing volunteers; audience Q&A facilitation; and other related duties;
• Oversee scheduling and communication for roster of program volunteers;
• Attend logistics, attendance, and other interdepartmental meetings;
• Assist with financial operations of department, including payment of speakers and vendors, expense reimbursements, and office supply orders;
• Communicate with the Development Department and President’s office to manage list of VIP guests for public programs;
• Draft on-stage program introductions;

• Serve as department contact person for public programming and handle processing problems. Monitor the status of sales for each program, including review of daily sales wrap reports;
• Package invoices for select funded series and report expenditures to Development Department;
• Maintain records of tickets donated back to museum and submit to Development Department;
• Generate sales report and guest lists.

• Assist with researching books, authors, films, and speakers;
• Assist with the drafting of program descriptions for printed and virtual marketing materials. Assist in gathering information from collaborators, publishers, and speakers, including headshots, speaker biographies, and books and related materials;
• Review and edit all text and copy for publications, enews mailings, and other marketing material;
• Lead program marketing and outreach for select programs, including organizing and coordinating outreach and publicity efforts with New York Historical’s External Affairs team and conducting independent campaigns.

• Assist with the department’s online audio and video presence, including coordinating with video crews for filmed programs, and collaborating with the web team to archive and upload recorded events;
• Assist in the management of program events and prepare periodic status reports on projects for the Senior Manager of Public Programs;
• Respond to…