Producer, Experiential

Independently manage assigned small- to mid-sized HS+ experiential projects from pre-production through onsite execution, reconciliation, and final budget wrap. Support the Senior Producer on larger-scale, higher-budget, and more complex programs while ensuring all work meets HS+ creative standards, client objectives, timelines, and approved budgets. Periodically support pre-sales opportunities by contributing to feasibility assessments, production planning, and budget input to help evaluate project viability and inform proposals.

• Independently manage assigned projects from kickoff through post-event wrap, ensuring timely, high-quality delivery.
• Create and maintain production timelines, workbacks, budgets, vendor scopes, floor plans, staffing plans, run of show documents, and call sheets.
• Own day-to-day communication with and Client Services, Creative, Talent, PR, Editorial, and other internal teams.
• Provide clear status updates and escalate material scope, budget, timeline, creative, or client risks to the appropriate project team members with recommended solutions.
• Manage project budgets from initial estimate through final reconciliation, including estimates, purchase orders, invoices, change orders, committed costs, and full budget wrap.
• Source, negotiate, contract, and manage vendors across venues, F&B, fabrication, AV, lighting, rentals, printing, transportation, staffing, security, content capture, gifting, and other production needs.
• Lead venue sourcing, site visits, feasibility assessments, permitting, insurance coordination, floor planning, and load-in and load-out logistics.
• Translate approved creative concepts into executable production plans, assessing feasibility, cost, lead times, installation requirements, and venue restrictions.
• Plan realistic schedules that account for feedback periods, fabrication, printing, shipping, installation, vendor lead times, and contingency planning.
• Lead onsite production for assigned projects, managing vendors, crew, schedules, technical rehearsals, event execution, troubleshooting, and load-out.
• Support the Senior Producer on large-scale, high-budget, international, or complex programs by owning defined production work streams.
• Complete post-event closeout, including invoice collection, budget reconciliation, vendor wrap, internal debriefs, and project documentation.
• Support pre-sale opportunities through production feasibility assessments, preliminary budgeting, logistics planning, and scope development to inform client proposals and recommendations.

• 3-5 years of relevant experience in experiential, event, or integrated production, preferably within an agency, media company, fashion or lifestyle brand, or cultural organization.
• Demonstrated experience independently producing small-to mid-sized brand events from planning through onsite execution and final budget reconciliation.
• Experience supporting larger or more complex experiential programs as part of a broader production team.

• 3-5 years of relevant experience in experiential, event, or integrated production, preferably within an agency, media company, fashion or lifestyle brand, or cultural organization.
• Demonstrated experience independently producing small-to mid-sized brand events from planning through onsite execution and final budget reconciliation.
• Experience supporting larger or more complex experiential programs as part of a broader production team.

• Strong project management skills and the ability to manage multiple projects, timelines, budgets, vendors, and stakeholders simultaneously.
• Proven experience creating, managing, and reconciling production budgets.
• Working knowledge of venue operations, fabrication, AV and lighting, F&B, staffing,…