Project Development Coordinator

ABOUT THE COMPANY

I-Grace is a premier luxury residential construction and advisory firm with nearly four decades of experience delivering extraordinary homes for discerning clients. We are known for the depth of our partnerships with owners, architects, and designers, and for the care and precision we bring to every project we undertake.

At I-Grace, quality and integrity are not aspirations; they are expectations. We are dedicated to providing a seamless, personalized experience at every stage of the client journey, from the first conversation to long after construction is complete.

The Project Development Coordinator is a client-facing support role within I-Grace’s Project Development Team, reporting to the Senior Vice President and supporting the cultivation of new project opportunities and the maintenance of relationships with owners, architects, and designers across the full lifecycle of a project.

Working closely with the SVP and Project Development Manager, this individual provides essential coordination and administrative support across proposals, business development initiatives, events, and digital collateral. The Project Development Coordinator brings a proactive, detail-oriented approach that keeps the team organized and client relationships well supported.

• Act as an initial point of contact for clients, architects, and designers on new projects
• Support the SVP and Manager in driving prospective projects forward, maintaining momentum and regular communication with relevant stakeholders
• Attend networking, business development meetings, and events representing I-Grace
• Coordinate intake, development, and documentation of new project opportunities and inquiries
• Keep detailed notes and create reports on existing relationships and active prospects

• Assist with the development of proposals and solutions to client problems, coordinating I-Grace resources for implementation
• Support the creation of proposals and materials for Requests for Proposals (RFPs), including editing or drafting written copy, identifying relevant portfolio items, and creating graphics using InDesign, Creative Cloud, Bluebeam, and Excel
• Contribute to defining and developing scopes of work and potential corresponding phases of work
• Document and organize prospective project information including drawings, photographs, written reports, and scopes of work
• Organize and submit prospect approval forms

• Partner with all I-Grace teams to develop client touchpoints, gifting, seasonal outreaches, and engagement initiatives
• Learn I-Grace’s portfolio and stay current on the scope of active projects and relationships
• Assist the SVP in preparing for internal Business Development meetings; attend and take meeting notes
• Provide administrative assistance including expenses, scheduling, filing, and travel arrangements

• Assist with the organization and execution of events showcasing I-Grace
• As directed, organize, edit, and update I-Grace digital collateral and digital portfolio
• Manage and update the contact database

• Minimum 1–2 years’ experience in architecture, interior design, project management, or high-end residential private property management
• BA in Architecture, Construction Management, or a related field; or equivalent construction experience
• Experience working on high-end residential projects and/or within luxury brands
• Ability to read and understand architectural drawing sets
• Knowledge of technical architectural components, formal architectural styles, and corresponding phases of the design process
• Proficiency in CAD, Bluebeam, and Adobe Creative Suite including InDesign, Photoshop, and Illustrator
• Excellent written and oral communication skills
• Excellent organizational skills and strong attention to detail
• Valid driver’s license with a clean driving record; preferred for client-facing travel throughout the New York area

The ideal Project Development Coordinator is an organized, proactive professional who takes pride in delivering consistent,…