Workplace Design Senior Specialist

WHO YOU’LL WORK WITH

You'll join our Global Real Estate (GRE) team, partnering with colleagues across Bain’s global office network to create workplace environments that support collaboration, innovation, and an exceptional employee and client experience. You’ll work closely with internal stakeholders, external consultants, architects, designers, furniture vendors, and project teams to deliver Bain’s workplace strategy and design vision across the firm's real estate portfolio.

As a Senior Specialist, Global Real Estate – Design, you’ll support the planning, design, and delivery of Bain’s workplace environments across multiple locations. You’ll help develop innovative, brand-aligned office spaces while ensuring consistency with Bain’s design standards and workplace strategy.

This role combines technical design expertise, project coordination, stakeholder management, and workplace innovation. You’ll contribute throughout the project lifecycle, from workplace planning and test fits through construction administration and post-occupancy support. The role also leverages AI‑enabled tools to enhance project delivery and operational efficiency.

• Support office fit‑outs and workplace projects across Bain’s real estate portfolio
• Develop pre‑lease feasibility studies and test fits using Bain workplace standards
• Assist with workplace strategy initiatives and analysis of local teams’ ways of working
• Communicate and uphold Bain’s design standards with external consultants and project partners
• Review architectural drawings and documentation to ensure alignment with design standards
• Coordinate communication and approvals between local stakeholders and project teams
• Collaborate with architects, furniture vendors, fabricators, and product representatives
• Participate in construction administration, site visits, quality control reviews, and issue resolution
• Develop specifications for furniture, signage, artwork, finishes, and accessories
• Support implementation of Bain’s brand standards throughout workplace environments
• Create material palettes, inspiration boards, and design concepts
• Contribute to workplace standards, design guidelines, procurement frameworks, and project playbooks
• Assist in maintaining GRE design resources and standards platforms
• Partner with global and regional teams to ensure consistency across Bain offices
• Identify opportunities to improve governance, sustainability, operational efficiency, and cost effectiveness

• Support development of office user guides and workplace documentation
• Coordinate with local stakeholders on ongoing design and workplace requests
• Provide support on workplace enhancements and post‑occupancy improvements

• Bachelor’s degree in Interior Design or a related field from an accredited institution
• 7+ years of experience in corporate interior design and workplace environments
• Strong experience managing end‑to‑end workplace design and documentation processes
• Proficiency in AutoCAD, Sketch Up, Adobe Creative Suite (Photoshop, Illustrator, InDesign), and Microsoft Office
• Experience collaborating with project stakeholders, consultants, and vendors
• Strong knowledge of furniture systems, finishes, materials, specifications, and workplace standards
• Experience developing workplace strategies and analyzing utilization data
• Excellent graphics, visualization, and presentation skills
• Strong organizational, communication, and stakeholder management skills
• Advanced English proficiency (written and spoken)

• NCIDQ certification
• Experience conducting furniture RFPs
• Familiarity with building systems, MEP engineering, facilities management, and cost management
• Experience using AI‑enabled tools to support design and project delivery

• Collaborative and team‑oriented
• Detail‑oriented with strong organizational skills
• Proactive and self‑motivated
• Comfortable operating in a fast‑paced, dynamic environment
• Results‑focused with a continuous improvement mindset
• Able to balance strategic thinking with hands‑on project execution
• Possesses a practical,…