Registrar and Database Administrator

Reports To:
Director of Technology

FLSA Status: Full-Time, Non-Exempt; 40 hours per week

Work Schedule: 12-month position;
July-June

Mission:

Guided by our Quaker principles, Friends Academy educates our students to discover and develop the best of who they are and who they can become.

Belief Statement:

We achieve educational excellence by committing to the highest standards of learning and living. Our diverse and welcoming community is strengthened by our Quaker values, which empower our students to inquire, reflect, and engage in their classrooms, in their neighborhoods, and in the world. Because when we inspire students to learn and live with purpose, they achieve greatness without sacrificing goodness.

Position Summary: The Registrar and Database Administrator is responsible for the organization, maintenance, presentation, interoperability, and analysis of the School’s data and serves to support the School’s academic and administrative data needs. This position directly oversees the school’s Veracross student information system (SIS), all academic records and schedules, and provides strategic and operations support for associated Veracross modules (Admissions, Enrollment Management, Communications, and Development).

The position is responsible for the data flow from Veracross to other school data systems including Ravenna, Magnus Health, Schoology LMS, Naviance, and Senior Systems. This role also provides technology support to colleagues, students and parents as part of a Technology Support team.

The Database Administrator and Registrar demonstrates a passion for learning and enthusiasm for new technology within an educational setting, specifically in supporting diverse school constituents including students, faculty, staff, and parents.

Essential Duties & Responsibilities: Duties may change and others may be assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Maintain Veracross SIS as the main “database of record” for academic and administrative use and serve as the liaison between the Technology Dept. and other School Offices for their data needs.
• Coordinate with the Human Resources Department to onboard and offboard employees.
• Coordinate with the Admissions and Business offices to onboard incoming students and families, deliver annual enrollment contracts, and manage the data flow between Ravenna, Senior Systems, and Veracross.
• Maintain all academic records including transcripts, report cards, and records requests for students and alumni, and manage grade reporting processes in all divisions, ensuring timely release of student grades and narrative reports.
• Work closely with academic scheduling specialists in each division and ensure that schedules are accurately entered into Veracross and process student schedule changes throughout the year, ensuring proper record and grade retention.
• Regularly update faculty, staff, and student portals with organized information pertinent to academic processes.
• Leverage School data housed within our systems to create dashboards or exports to help aid data-driven decision-making.
• Coordinate and lead orientations, workshops, and training for faculty and staff on the day-to-day use of Veracross and best practices for success.
• Work with members of the Technology Team to support diverse user needs and to serve as a technical resource for employees, students, parents, and other constituents as needed.
• Stay current on new trends in technology including data privacy, security, and interoperability.
• Interface with vendors as needed to resolve issues and maintain relationships.

Supervisory Responsibilities: None

Education, Qualifications & Experience:

• A Bachelor’s degree is required, preferably in Computer Science, Information Management, or a related field. Experience working in an educational setting is required.
• Minimum of 3 years of experience working with databases is required. Experience in managing student information systems, academic records and scheduling is required.
• Demonstrated proficiency in…