Operations Associate

Overview

Brilla Schools, a growing K-8 network in the Bronx, serves over 2,000 students with plans to expand to educate 3,000 across four elementary and four middle schools. Managed by Seton Education Partners, Brilla Schools are dedicated to forming students of strong wisdom and virtue. Our classically inspired approach combines a content-rich curriculum, inquiry-driven learning, and a focus on virtues, while providing individualized support to meet each child’s unique needs.

Over the past two years Brilla alumni have secured spots in prestigious high schools in the tri-state area, earning over $3 million in scholarships and financial aid. Our staff are mission-aligned change-makers who believe in fostering a joyful, rigorous learning environment;
Brilla offers competitive salaries to honor their dedication, with high expectations and a supportive community preparing students to excel in high school, college, and beyond.

The Operations Associate will be the front line for families and visitors, greeting them with a smile and troubleshooting problems that arise. They will assist with ensuring the daily logistics of the school day run efficiently.

• Maintain accurate and up-to-date student documents and records; ensure student and family data are handled securely and in compliance with FERPA and other relevant laws.
• Manage and update student information systems: ATS, Power School, Internal Rosters, School Mint.
• Assist with attendance, student performance, and enrollment trends to support leadership decisions.
• Assist with all aspects of student enrollment and discharge procedures.
• Assist with daily student food services, ensuring accurate tracking of meal consumption and submission of compliance forms, and address daily concerns.
• Assist with student transportation services in collaboration with the Operations Manager and Coordinator, troubleshooting issues as they arise.
• Support the Operations Team in conducting required emergency drills and other key compliance-related tasks.
• Assist with Student Health Services; monitor student health and safety to ensure compliance.
• Assist in preparing the building annually for start-up/new school year launch.
• Assist with calendar-related communication efforts to all Brilla stakeholders via our communication platforms:
  Parent Square and Power School.
• Assist with technical support and troubleshoot system issues.
• Assist in developing and disseminating communications during emergencies, such as inclement weather closures or safety incidents.
• Assist with weekly supply inventory/equipment checks; restock/service workroom supplies as necessary.
• In collaboration with the Operations Coordinator, provide front office support ensuring all interactions with stakeholders are courteous.
• Assist with planning and implementation of school special events and initiatives.
• Assist with facilities management, including weekly and monthly facilities walk-throughs to ensure facilities are up to Brilla standards.
• Support with the creation and distribution of all school-wide communications: school foods calendar, informational flyers, enrollment flyers, etc.
• Assist with additional tasks as needed, such as budget tracking, vendor communication, or special projects assigned by the leadership team.
• Perform other duties as assigned.

• Bachelor’s degree or higher preferred
• Unyielding commitment to students, self, and school’s constant learning and development
• An unwavering commitment to the educational mission of the Brilla Schools Network in service to the school community.
• Excellent written and verbal communication skills
• Detail-oriented and highly organized
• Highly motivated and capable of seeing projects through from beginning to end
• Ability to work autonomously as well as take direction as needed
• Flexible, mature, and humble
• Proficiency with Google Workspace and familiarity with ATS, Power School, Parent Square
• Bilingual in English and Spanish

• Comprehensive Professional Development:
  More than 225 hours annually, with onboarding, coaching, and targeted training.
• Community and Culture:
  An intentionally joyful workplace with bonding events each year.
• Flexible Health Coverage:
  Medical, dental, and vision plans with diverse provider networks.
• Competitive Compensation:
  Salary range provided, with increases based on knowledge and experience.
• Retirement Plans: 403(b) and 401(k) with matching contributions.
• Work-Life Balance:
  Generous paid time off, a school calendar aligned with DOE expectations, and wellness resources.

Brilla Schools is an equal opportunity employer. Brilla Schools provides equal employment opportunities for all applicants and employees.