Assistant Director, Events

Administrative/Professional – Institutional Advancement

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Full-Time/Regular

St. John’s, established in 1870, has two New York City campuses; international locations in Rome, Italy;
Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University’s outstanding academics, diverse student body, dynamic internship, and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John’s University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online.

The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.

A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John’s is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution.

Our graduates will excel in the competencies and values needed for leadership and service in a rapidly evolving world.

Institutional Advancement

Assistant Director, Advancement Events

Associate Vice President, Institutional Advancement

The Assistant Director, Advancement Events is responsible for the planning, oversight, logistics, and coordination of Advancement (fundraising and alumni relations, with primary emphasis on fundraising) events within the division of Institutional Advancement. The role requires strong organizational skills, creativity, attention to detail, and multitasking. The Assistant Director will serve as the primary point of contact for Advancement events, ensuring they are properly planned and executed.

• Serve as the primary point of contact for the Annual President’s Dinner, the largest fundraising event at the University, raising an estimated $4M annually; solicit and secure gifts and sponsor ships in support of the President’s Dinner and other applicable event opportunities
• Work with the relevant partners in the Office of University Events on joint initiatives
• Plan, organize, and execute events on behalf of the division of Institutional Advancement
• Manage budgets and expenditures relative to assigned events
• Manage relationships with vendors and various service providers
• Create event timelines, schedules, and run of show materials for each event
• Manage various event committees as needed
• Under the supervision of the Associate Vice President, partner with relevant colleagues (i.e., the Director of Donor Relations on Stewardship-related initiatives and events; the Director of Planned Giving on Planned Giving-related initiatives and events; and relevant colleagues in Alumni Relations) as needed
• Collaborate with various student organizations to secure student volunteers to speak or to represent the University at various events as needed
• Conceptualize and propose ideas for new event initiatives for Institutional Advancement
• Evaluate event success and gather feedback for future improvements
• Ability to work independently.
• Strong interpersonal and communication skills, both verbal and written.
• Multitask, demonstrate attention to detail, and balance their workload.
• Work in a fast-paced work environment and be willing to embrace change.
• Work cooperatively in a team environment.
• Lead event strategy meetings.
• Possess a knowledge of Microsoft Office and demonstrate a willingness to embrace recent technology.

The position supervises one graduate assistant and will delegate tasks throughout the year.

While performing the duties of this job, the employee is routinely required to sit, stand, and move about, to carry work, reach with hands and arms, climb stairs, communicate, and hear. The employee must occasionally lift or move up to 25 lbs. Specific vision abilities required by the employee include close vision, distance vision, and color…