Admissions Coordinator — Middle & Upper School

Salary Range: $75,000.00 To $85,000.00 Annually

What is essential about working at our school?

The Ethical Culture Fieldston School has a long history of inclusion and belonging deeply rooted in our mission and the educational philosophy of our founder, Felix Adler. We embrace all aspects of an individual, including their ancestry, family, identity, culture, and beliefs. We affirm both our differences and commonalities and strive to balance individuality and community. In keeping with our progressive tradition, we are dedicated to increasing our students’ cultural literacy to help them understand multiple perspectives and see the world beyond the self.

We expect members of our community to engage in open dialogue about living and learning in an inclusive environment inside and outside the classroom. We see this work, with its creative tensions, as a catalyst for individual and collective growth. On a daily basis, we are committed to making this vision of a democratic, pluralistic, and progressive school a reality.

The Fieldston Middle and Upper Admissions Coordinator has the primary responsibility of assisting and providing overall support for both the Director of Admissions, Assistant Director of Admissions and Admissions Associate for the Fieldston Middle and Upper Schools. This position works closely with the Middle/Upper Admissions team in the implementation of admissions policies and procedures.

• Managing the daily operations of the Fieldston Middle/Upper Admissions Office, handling a large volume of inquiries and applications from prospective applicants for grades 6-12.
• Serving as the initial point of contact for prospective applicants, articulating the mission and values of ECFS, responding to information requests, facilitating the process, and explaining deadlines and application requirements.
• Coordinating applicant and applicant family interview schedules working with the Director to assign applicants to both faculty and staff interviewers, and overseeing all interviewers’ schedules.
• Creating and maintaining admissions data and files in the ECFS Admin Admissions/Final Site data module.
• Processing and tracking correspondence and providing application statuses for the applicant and the Director.
• Coordinating events by maintaining the divisional calendar, managing logistics for Fieldston Middle/Upper admissions events and meetings, and collaborating with multiple departments, vendors, and families.
• Participating in several admissions events throughout the year, including Discovery Day (weekend), Information Sessions (evenings), Open Houses (evenings), new Admit Receptions (evenings), Revisit Days, and the Buddy Family program.
• Working with the team to manage the student tour guide program, and collaborating with Campus Safety, Catering, etc., to ensure that all tours run smoothly.
• Assisting in creating and revising admission materials, application, forms, required documents, and marketing materials.
• Producing and generating contracts, decision letters, appointment letters, follow‑up letters, other correspondence, and enrollment of new students.
• Performing other related projects and duties as assigned.

• A Bachelor's Degree.
• A minimum of 2 years of prior administrative experience working with confidential information.
• A high degree of organization, resourcefulness, and attention to detail.
• The ability to collaborate and build strong relationships with faculty, administrators, and the overall community.
• Strong interpersonal skills and the ability to present a positive representation of the School, mission, and philosophy to prospective families.
• The ability to handle confidential materials with discretion while maintaining a high level of integrity.
• A strong ability to multitask and shift priorities without compromising on the quality of work.
• The ability to identify issues quickly and problem solve accordingly, and to remain calm in stressful situations that may arise.
• A willingness to learn and embrace new ideas and procedures and a consistent initiative to help streamline processes and improve efficiencies.
• The ability to work effectively and productively…