Admissions and Enrollment Coordinator

About the Academy of St. Joseph

Founded in 2007 and located in New York City's West Village, the Academy of St. Joseph (AoSJ) is a small, independent Catholic school serving students from Pre-Kindergarten through Grade
8. Guided by the values of Character, Competence, and Compassion, AoSJ prepares students to thrive intellectually, spiritually, and personally. The school is entering a new chapter of leadership and growth — and is building an administrative team to match the ambition of that moment.

The right person for this role is a natural connector — someone who lights up when meeting new families, who follows up without being asked, and who understands that enrollment is ultimately a relationship business. They are organized enough to manage a complex pipeline and creative enough to tell AoSJ's story in ways that resonate with the families this school is meant to serve.

They are comfortable moving between the relational and the operational — from a warm conversation with a prospective parent to an enrollment report for the Board — without losing energy or quality in either direction. They believe in the mission of Catholic independent school education, and that belief comes through in how they show up every day.

AOSJ is entering a new chapter of leadership and growth. The next Admissions & Enrollment Coordinator will play a central role in shaping the school's next chapter — and will be recognized and rewarded for doing so.

• Serve as the primary point of contact for prospective families from first inquiry through enrollment, providing a warm, responsive, and informed experience at every touchpoint
• Actively manage and nurture the inquiry-to-application pipeline — following up with prospective families, answering questions, and sustaining momentum through the decision process
• Conduct admissions interviews and student assessments in coordination with division heads
• Support the scheduling and coordination of applicant visiting days across divisions
• Communicate admissions decisions and manage the offer and acceptance process
• Build and maintain relationships with feeder nursery schools, early childhood programs, educational consultants, and community organizations to generate referrals and expand the school’s network
• Attend school fairs, nursery school visits, and community events; register for and represent AoSJ at relevant external forums, including EMA, ISAAGNY, DECA, and Parents League meetings

• Plan and execute all admissions events: open houses, school tours, information sessions, and virtual engagements, including coffee talks and panel events
• Develop open house flyers, invitations, and event materials for distribution across print and digital channels
• Coordinate and prepare student ambassadors from the upper school to give tours and represent AoSJ authentically to prospective families
• Establish and steward a parent ambassador group — current families who can speak to the AoSJ experience with prospective parents
• Set up open house tours for educators, nursery school directors, and educational professionals

• Follow up proactively with accepted families before enrollment decisions are made — understanding hesitation, addressing concerns, and making the case for AoSJ
• Lead the annual re-enrollment process: issue contracts on a clear timeline, track outstanding commitments, and engage at-risk families before they quietly disenroll
• Track and analyze reasons for non-enrollment through post-decision outreach and surveys; use findings to refine strategy year over year
• Liaise with current and newly enrolled families to surface and address concerns early, with particular attention to new family experience in year one

• Maintain accurate, up-to-date records across the full enrollment funnel: inquiries, applications, acceptances, enrollments, and attrition
• Produce weekly enrollment updates for the Head of School
• Prepare and present monthly enrollment slides for the Board of Trustees
• Track acceptances, family decisions, school…