Associate Director, Summer Session & Special Programs

Associate Director, Summer Session & Special Programs

Reporting to the Director of Lifelong Learning Initiatives, the Associate Director of Summer Session and Special Programs will play a key leadership role in designing, implementing, and evaluating non‑degree academic offerings for Barnard and other visiting student populations. The role demands strategic planning, cross‑departmental coordination, program development, and operational oversight, ensuring a high‑quality student experience aligned with Barnard’s mission.

• Design and manage summer session and other special programs, including faculty‑led courses and auditing, in coordination with faculty, academic departments, the Office of the Provost, and campus partners, in line with strategic direction for the unit’s objectives.
• Evaluate curriculum, identify instructional needs, and oversee course and instructor selection.
• Develop innovative program offerings to attract a diverse and talented student population.
• Set and track progress toward enrollment and revenue targets, implementing strategies to meet recruitment and retention goals based on an understanding of Barnard’s offerings and market demands.
• Execute outreach strategies, including email campaigns, digital marketing, and events, in collaboration with internal stakeholders and Barnard’s Communications Team.
• Coordinate with Registrar, Bursar, Financial Aid, and other campus partners to ensure clarity of summer session and special program processes, deadlines, and policies.
• Oversee day‑to‑day program operations, including scheduling, registration, budgeting, and room reservations.
• Collaborate with the Director of Program Development and Execution to develop and maintain procedures for prospective student communications, recruitment, application review of visiting students, registration, housing, and orientation.
• Train and supervise student workers, providing ongoing training and performance feedback to ensure program excellence.
• Facilitate hiring and recruitment of faculty for various departmental initiatives in coordination with the Office of Human Resources.
• Coordinate the end‑to‑end faculty payroll process, ensuring timely and accurate compensation for full‑time and adjunct staff.
• Ensure a supportive and inclusive environment for participants.
• Design supportive student‑facing programming for summer session participants in collaboration with cross‑campus stakeholders; serve as the individual point of contact for student questions and advising needs.
• Collaborate with cross‑campus partners to execute orientations, events, and programs to support visiting students and other summer session students, ensuring community engagement.
• Manage student conduct issues and respond to emergencies as needed.
• Collect and analyze program data to assess effectiveness and inform future planning.
• Prepare reports and presentations for internal stakeholders and leadership.

• Coordinate special projects as assigned.
• Serve as the supervisor for student employees in Workday.
• Assist with the onboarding of summer course assistants.
• Maintain contracts and institutional memberships as required and maintain a master schedule of contract expirations.
• Maintain and organize all electronic office files.
• Assist with various committees and outreach to student and faculty departments.
• Serve as conduit for administrative, faculty, and students on office‑related activities.
• Answer telephones, direct calls, take messages, and respond to inquiries and requests for information as appropriate.
• Act as a customer service conduit on all employee, external, and internal stakeholders.
• Update website as required and coordinate content as needed.
• Serve on an on‑call rotation with other Summer Session staff members during the summer session.
• Other duties as assigned.

• Bachelor’s degree.
• 5+ years of experience in academic program administration, preferably in summer or non‑degree programming.
• Demonstrated success in project and staff management.
• Strong organizational and communication skills.
• Ability to work evenings and weekends as needed during peak program periods.

• Master’s degree in…