Middle School Assistant & Attendance Officer

Title: Middle School Assistant-Attendance Officer

Department: Middle School

Status: Full time, non‑exempt, 12‑month position

Start Date: 7/6/2026

Hours: 7:30 – 4:00

Contact: Qualified candidates should send a cover letter and résumé to (Use the "Apply for this Job" box below).

This position serves as Assistant to the Head of Middle School, All‑School Attendance and Health Records Officer, and All‑School Receptionist.

• Reports to the Head of Middle School for Middle School matters
• Reports to the relevant Division Head for attendance and health form responsibilities

• Collaborate with the Middle School Head to plan and execute events throughout the academic year, including registration, parent/teacher conferences, parent events, dances, field trips, and the end‑of‑year moving‑up ceremony
• Manage the Middle School Head’s calendar and meetings
• Manage the Middle School calendar and faculty meetings
• Handle correspondence for the Middle School
• Aid in tracking budgetary needs
• Manage the Middle School Student Information System
• Monitor midterm and final exams and transcripts
• Provide coverage during study halls or classrooms as needed
• Assist the Head of Middle School in curriculum and schedule planning over the summer for the following year

• Receive initial calls to the school via the main phone line and distribute calls as necessary
• Manage and follow up on daily parent/guardian email and phone communications regarding attendance matters
• Maintain attendance records daily and throughout the year in the School Information Management System
• Meet regularly with Division Heads to review attendance practices and ensure accurate records

• Oversee all health form information for the student body
• Ensure all vaccination records and annual health forms are up to date, contacting parents as needed
• Track all allergies for the school and ensure any Epi‑Pens or other medications are onsite
• Submit the annual vaccination and health form report to NY State

• Support various school‑wide administrative duties as requested
• In July, will be assigned the annual book inventory in preparation for the audit
• Occasional school events may require work evenings or weekends

This role requires a self‑starter and a collaborative team member with strong organizational, time‑management, and problem‑solving skills, as well as the ability to handle multiple tasks. An ideal candidate has a positive attitude, is sociable, enjoys working with children, and is highly motivated. Requires a high level of professionalism, ethical integrity, and emotional intelligence with an open communication style and collaborative approach.

• Associate's (A.A.) degree or higher
• Complete First Aid and CPR certification prior to school starting in September 2026
• Apply for and complete the NY State Notary Public examination prior to school starting in September 2026

• Prior experience planning and working with children, such as camp counseling experience
• Proficiency with various school management software/databases
• Skilled in the use of Google for Education

It is the policy of Professional Children’s School to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion or religious practices, gender, national origin, age, physical or mental disability, creed, citizenship status, marital status, sexual orientation, prior arrest or conviction record, genetic predisposition, group identity, familial status, status as a victim of sexual abuse, stalking, or domestic violence, or any other characteristic protected by federal, state, or local laws.