Middle School Coordinator; Receptionist

Starting Date: Immediately

VOICE Charter School (http://(Use the "Apply for this Job" box below).) is an elementary and middle school located in Long Island City, Queens serving about 650 students in grades K-8. We are located just minutes from Manhattan and the growing waterfront district, thriving arts community, and rapid residential growth. We are looking to identify extraordinary educators and administrators committed to urban education who wish to join a dynamic professional learning community.

Our mission is to create a safe and healthy learning environment that will nurture, motivate and challenge all of our children to achieve the highest level of academic excellence and to develop into mindful, responsible, contributing participants in their education, their community and the diverse society in which we live.

The Middle School Coordinator (Receptionist) is responsible for supporting the non‑instructional operations and communications at the Elementary School and working directly with the Elementary School operations team to help maintain a friendly, safe, and professional school environment.

• Act as the primary receptionist at one of the school’s campuses, answering phone calls, faxes, electronic communication, sorting mail, and greeting visitors
• Manage and support students with health, behavior, and other needs
• Organize, analyze, and streamline systems and processes for information collection including student records
• Assist with tracking of school data, including student attendance, behavior, and other achievement/infractions; create systems that support school leaders and families in meeting school culture goals
• Foster a welcoming and aesthetically pleasing environment in the Main Office
• Organize and assist with maintenance of school supply inventory, aesthetics, facilities, and technology support
• Assist the school operations team with planning and executing school events
• Contribute to positive communication and relationship building with parents, the larger school community, and external parties

• Support the collection and ongoing maintenance of all student records and files
• Document student attendance and monitor student absences
• Provide support during emergency situations as directed
• Assist with scheduling requests and needs for School Directors, Deans, and other faculty members
• Manage and support students with health, behavior, and other needs when they are in the office, aiming to transition students back into the classroom to minimize disrupting instruction
• Assist with tracking of school data, including attendance, behavior, and uniform

• Process requests for in‑house books and math materials, including receiving and reviewing requests, locating the materials in storage rooms and other locations, and delivering them to teachers
• Track and process orders and delivery of books
• Organize and maintain book rooms and instructional material storage as materials are returned by teachers, ensuring all materials are filed according to current system
• Monitor the condition of books and math materials, making decisions about materials that need to be repaired or replaced, and providing feedback about materials conditions to teachers and the Elementary School Operations Manager
• Inventory books and curriculum resources and help determine purchase needs
• Inventory running record and early literacy materials and re‑order as necessary

• Assist with back desk duties when requested
• Ensure that lunch money collected is sent directly to finance department
• Assist with school bussing and dismissal functions
• Assist with preparation of documents for the Education Accountability Committee of the Board
• Assist with the coordination of Special Populations services
• Assist Elementary Operations Manager with procuring, organizing, and archiving materials related to school year professional development and August Professional Development
• Provide backup support for the Elementary Operations Manager for faculty meetings
• Assist Elementary Operations Manager with…