Assistant Director, Afterschool Program

What Does The Assistant Program Director Do

The person filling this position is expected, under close supervision, to interact with participants, their families, the community‑at‑large, and school administrative personnel to monitor attendance and participation in program activities, including the following:

• Ensure the safety and security of each program participant by following all CAMBA after‑school protocols and procedures including but not limited to procedures and protocols regarding safety, supervision, accident and incident reporting.
• Mange the after‑school program in the Director’s absence.
• Manage the after‑school office daily during after‑school program hours.
• Monitor, collect, and compile daily and monthly attendance records of targeted participants.
• Input all client attendance data into database(s) on a daily basis.
• Keep accurate records on absenteeism and success resulting from counseling and referrals.
• Follow up and report to parent(s) participants' attendance via telephone calls, mailings, and home visits on a daily, weekly, and monthly basis.
• Order, receive, and maintain office supplies.
• Maintain participant’s files.
• Coordinate Parent workshops regarding CAMBA’s workshops and services.
• Maintain daily logs for all activities.
• Retrieve messages from general voicemail and forward to appropriate personnel.
• Answer incoming telephone calls and forward calls to appropriate personnel or department.
• Take or deliver messages or transfer calls to voicemail when appropriate personnel are unavailable.
• Answer questions about organization and provide callers with address, directions, and other information.
• Welcome onsite visitors, determine the nature of business, and announce visitors to appropriate personnel.
• Monitor visitor access and issue passes when required.
• Receive, sort, and route mail, and maintain and route publications.
• Prepare MTA travel vouchers.
• Create and print attendance sheets, memos, parent notifications, correspondence, reports, program marketing materials, and other documents when necessary.
• Perform other clerical duties as needed, such as filing, photocopying, and collating.
• May encourage parents to become active participants in the Parent's Association and to attend school‑based parent workshops.
• May advise parents on the importance of child(ren)'s regular school attendance during individual parent conferences.
• May act as liaison with agency and school administration and teaching staff, and may attend School Leadership Team and Building Response Team meetings.
• May work with school administrative staff to identify students to be served by the program.
• May perform computer data entry/verification functions.
• Tasks may be modified, expanded and/or assigned over a period of time.

• High school diploma or G.E.D. AND two years direct experience working with children ages 5 to 13 years old.
• Ability to adapt to the culture and environment of a public school.
• Must be available to work during the After School program’s hours of operation, Monday thru Friday for 3 hours directly after day school dismissal.
• Must be available to work 13 DOE Holiday Program Days.

• At least one year in a supervisory capacity.
• Bi‑lingual English and Spanish/Haitian Creole/Mandarin/Urdu or Russian.

• Must obtain and maintain the following clearances throughout the duration of employment:
  Dept. of Health and Dept. of Education fingerprint clearance;
  Staff Exclusion List (SEL) clearance, State Central Registry (SCR) clearance, and submit a medical form with a negative TB test.
• Ability to adapt to the culture and environment of a public school.