College Registrar & Executive Director of Continuing Education - SUNY Delhi

Location: Delhi

Job Description:

The Registrar serves as the chief administrative officer responsible for the integrity, accuracy, security, and maintenance of all student academic records and related processes for SUNY Delhi. Reporting to the Provost and Vice President of Academic Affairs, the Registrar provides strategic leadership and operational oversight for the Office of the Registrar and ensures compliance with institutional, SUNY, state, and federal policies and regulations.

The Registrar is responsible for the administration of student registration, academic records, degree audit and certification, course scheduling, transfer credit processing, academic policy implementation, and institutional reporting functions. The position also provides leadership and oversight for academic recordkeeping and compliance associated with apprenticeship programs, workforce credentials, and concurrent enrollment/college in the high school partnerships.

This position works collaboratively across Academic Affairs, Enrollment Management, Student Affairs, Institutional Research, Information Technology, and external partners to support student success, operational efficiencies, and regulatory compliance.

Essential Duties and Responsibilities

Registrar Operations and Academic Records

* Provide strategic leadership and day-to-day management of the Office of the Registrar.

* Ensure the accuracy, confidentiality, integrity, and security of all student academic records in accordance with FERPA, SUNY policy, and applicable state and federal regulations.

* Oversee all functions related to:

registration and enrollment processing

add/drop and withdrawal procedures

grading and grade changes

transcript production

degree conferral and graduation certification

academic standing and honors processing

transfer credit articulation and posting

academic calendar implementation and final examination scheduling

* Manage the development, publication, and maintenance of the master course schedule and academic calendar in collaboration with academic departments and deans.

* Provide leadership in the administration, optimization, and functional use of Ellucian Banner, Degree Works, and related student information systems

* Ensure accurate coding, auditing, and reporting for federal, state, and SUNY system reporting, as well as institutional and programmatic accreditation.

Academic Policy and Compliance?

* Interpret, implement, and communicate academic policies, procedures, and curricular changes approved through shared governance and SUNY processes.

* Serve as the institutional subject matter expert on academic regulations, registration policies, credit limits, residency requirements, and degree certification standards.

* Maintain official curriculum and catalog records in collaboration with Academic Affairs leadership.

* Ensure compliance with Middle States Commission on Higher Education standards, SUNY policies, and New York State Education Department requirements.

Training, Education, and Campus Support

* Develop, coordinate, and deliver ongoing training and professional development for faculty, staff, and students related to Registrar's Office policies, procedures, systems, and academic regulations.

* Provide training on topics including:

registration and enrollment procedures

grading policies and deadlines

course scheduling and final examination processes

FERPA compliance and confidentiality of student records

degree requirements and graduation certification

transfer credit and prior learning assessment procedures, apprenticeship and concurrent enrollment recordkeeping

* Create and maintain written guides, policy manuals, reference materials, and process documentation.

* Serve as a campus resource for policy interpretation, procedural guidance, and student records questions.

Concurrent Enrollment and Workforce Pathways

* Provide administrative oversight for concurrent enrollment/college in the high school partnerships with school districts, BOCES centers, and regional educational partners.

* Ensure student registration, grading, transcripting, and academic recordkeeping processes comply with SUNY and accreditation standards.

* Provide oversight for student records and…