Middle School Program Coordinator, Brooklyn

Apex for Youth empowers Asian American youth from low-income and immigrant backgrounds to unlock their potential today and a world of possibility tomorrow.

With 1 in 2 Asian American youth living in or near poverty in NYC, our holistic approach is responsive to our youth’s age, racial identity and socioeconomic status. Our programs combine impactful mentorship with access to critical resources for our youth and their families that would not have otherwise been available.

Apex creates systems of support for youth from elementary school to young adulthood. Based on shared identities and experiences, we foster transformative relationships with a community of caring adults — from mentors and therapists to athletic coaches and career guides. Through Apex programs, low-income Asian American youth have the resources and support to break through socioeconomic and racial barriers, creating their own future with a sense of agency, belonging and confidence.

Apex for Youth's over 40 staff equip and empower almost 1,000 volunteers to serve more than 2,500 youth across the country online and in person in New York City.

We are building a world without limits for all Asian American youth.

Apex’s Middle School Mentoring Program (MSMP) addresses the needs of middle school students through one‑on‑one caring relationships with adult volunteers through a unique blend of mentorship and group programming. The MSMP curriculum focuses on cultivating transformative relationships, building positive self‑identity, exposure, and exploration, and developing inner strengths and mindsets. MSMP takes place on Saturdays from September to June.

The MSMP Coordinator is responsible for owning all family, mentee and mentor communications in English and Mandarin, supporting workshop facilitation, and developing strong relationships with program participants. The MSMP Brooklyn Coordinator will split their time between Apex’s Manhattan office and the program site in Sunset Park. The MSMP Coordinator reports to the MSMP Brooklyn Manager. The ideal candidate will possess excellent organizational skills, interpersonal communication, and conversational proficiency in Mandarin.

Program Management (40%)

• Facilitate and assist with the development of Saturday workshop curriculum and community events that ensure an impactful experience for youth and volunteers;
• Support with on‑site logistics including materials preparation, student and volunteer arrival, attendance, and dismissal;
• Support the collection and documentation of student and volunteer data in Salesforce and other platforms (attendance, surveys, communications);
• Manage collection of evaluation data from youth to measure youth impact, and volunteers to ensure a positive volunteer experience
• Proactively share programmatic feedback and contribute to ideas for program roadmap;

Youth and Volunteer Management (40%)

• Own all program communication for mentors and mentees including planning communication schedules, sending program announcements, and managing RSVPs;
• Support mentee and mentor recruitment, intake, orientations, and trainings;
• Support in mentee and mentor screening, matching, and positive closure processes;
• Support enrollment of youth from partner schools and organizations into programming;
• Provide match support to a caseload of 35-40 pairs at least twice a year; escalated high‑needs youth, volunteers, and relationship challenges to Manager as needed
• Develop rapport with program pairs, work to build positive, supportive, and meaningful relationships with youth/teens and volunteers;
• Support the Program Manager to achieve program benchmarks around student and volunteer enrollment and attendance

Partnerships and Events (10%)

• Lead planning for field trips, school break programming, and support planning for other events, in collaboration with mentoring coordinators and other team members
• Collaborate with other Apex departments to provide comprehensive support to youth
• Support strong, collaborative relationships with partner schools and organizations

Other Duties (10%)

• Support the tracking and maintenance of team tools, including the calendar and budget;
• Oversee the roles and…