Launch Coordinator - IHP ; Fall

Reports to: Program Director

Salary Range: $5,000 to $6,500

Anticipated

Start Date:

July 2026

Term of Employment: 2-3 Months

Apply by: open until filled

Base of Designation/Remote Eligible: New York City (hybrid)

Conditional on Enrollment

School for International Training seeks a Launch Coordinator for IHP Cities:
People, Planning, Politics to be responsible for the development and delivery of a 10-12 day program launch where students will receive orientation and begin attending lectures and engaging in various program activities. The Launch Coordinator will develop experiential programming and curriculum, coordinate logistics of the program launch in an organized and timely manner, manage a cost‑effective budget prior to start, and maintain accurate expense records.

This position is part‑time before and after the 10–12 day launch but is full‑time and on site during the launch when students, staff, and faculty are on site.

• Curriculum and Program Development
  • Work closely with the IHP Program Director to develop experiential programming and curriculum for the launch.
  • Design a detailed schedule with site visits, guest lectures, and field‑based activities in the launch city/region and secure confirmation of speakers, sites, and other activities with the Program Director.
  • Compose and compile the 'Launch Country Guide' booklet that includes the program schedule, speaker backgrounds, site visit details, related background articles, local sites of interest, and logistical information to ensure student safety and well‑being.
• Logistical Coordination
  • Coordinate launch logistics in an organized and timely manner.
  • Pre‑launch: secure student and faculty accommodation, reserve classroom space, arrange group meals and transportation, purchase instructional materials, prepare welcome packets, assist with optional activities, and serve as a local expert and guide.
  • Ensure all students and faculty arrive at the airport in time for the official group flight.
  • During launch: be available full‑time to coordinate on‑site logistics with students and staff and troubleshoot unforeseen issues.
• Budget/Finance
  • Work with the Program Director to manage a cost‑effective budget before the launch.
  • Coordinate program expenses and make payments to speakers, host organizations, and vendors.
  • Collect all receipts and pay stubs for expenses incurred during the launch.
  • Within two weeks after the launch, complete expense reports that organize all receipts and expenses according to World Learning financial policies.
• Facilitation of Educational Content
  • Attend all educational activities during the launch.
  • Facilitate and lead debriefing sessions, group conversations, and reflection activities with program staff to support learning objectives.
  • Conduct a final program evaluation at the end of the launch to gather feedback from students for future planning.
• Student Support
  • Work with the Program Director and SIT staff to resolve administrative and student issues.
  • Take appropriate measures to protect student health and safety and provide related support as needed.

• Lived in New York City for at least two years.
• At least four years of professional experience relating to the themes of the program.
• Demonstrated experience and local knowledge of the launch location expressed through relationships with practitioners, academics, and/or activists.
• Understanding of field‑based, experiential, or popular education programs and pedagogy, with study abroad experience preferred.
• Master's or professional degree in the thematic area of the program or educational management is preferred but not required.
• Organized, detail‑oriented demeanor with experience in logistics coordination or event planning.
• Experience with budgeting and financial reporting.
• Articulate oral and written English skills.
• Demonstrated support for diversity and inclusion.
• Excellent interpersonal and cross‑cultural communication skills.
• Minimum education:
  
  bachelor’s degree; master’s preferred.
  
  Minimum experience:
  
  four years.
• Equivalent education/experience may substitute for all required qualifications except for specific constraints such as license or U.S. Government contract eligibility.
• Applicants must be authorized to work in the United States.

• Medical, dental, and vision coverage.
• FSA/HRA, life/AD’D, short‑term and long‑term disability coverage.
• EAP, parking and transit benefits.
• 403(b) retirement plan for full‑time and eligible part‑time employees.