Administrative Coordinator, Behavioral Sciences; aHEO

Position Overview

Administrative Coordinator for the Department of Behavioral Sciences at Kingsborough Community College (KCC), a City University of New York (CUNY) institution. The department encompasses eight programs:
Psychology, Sociology, Anthropology, Criminal Justice, Education Studies, Women & Gender Studies, NYC Men's Teach, and College Now. It serves 39 full‑time faculty, 41 adjunct instructors, and approximately 450 course sections annually.

• Serve as the primary point of contact for the department’s high‑volume student‑facing office, providing welcoming and knowledgeable service to students, faculty, staff, and external partners.
• Collaborate with the Department Chair, Scheduler, Area Coordinators, and Program Directors to support class scheduling across all disciplines.
• Assist the Chair in scheduling and tracking faculty classroom observations each Fall and Spring semester for full‑time and adjunct faculty.
• Coordinate procedures and record‑keeping for all faculty job applicants and new hires, including full‑time searches and adjunct hiring cycles.
• Support onboarding for new adjunct faculty, collecting, reviewing, and submitting required HR documentation.
• Process student permissions and related entries in CUNYfirst in a timely and accurate manner.
• Maintain and update annually the department faculty roster, tracking junior faculty progress toward tenure, promotions, reclassifications, and leaves.
• Maintain and update administrative operational systems related to payroll, workload, and Course Dog scheduling workflows.
• Handle procurement, travel reimbursement processes, and CUNYfirst record‑keeping and compliance.
• Assist the Chair in maintaining records of all Personnel & Budget (P&B) actions and submitting required documentation of decisions.
• Manage communication chains for ongoing projects, including articulation agreement negotiations, off‑site partnership development, and grant proposals.
• Assist in the coordination of department‑level student recruitment materials and their production and availability for on‑ and off‑campus recruitment and orientation events.
• Maintain and update Excel spreadsheets tracking registration and enrollment on a semester basis, and work with the Department Chair to develop summary data on fill rates by course and section for historical enrollment analysis.
• Assist the Chair and Curriculum Committee in setting up and maintaining a digital system for coordinating the curriculum development process, including archiving drafts, formatting and proofreading final submissions, and tracking the approval process through to the College Catalog.
• Maintain a digital filing structure for the storage and easy retrieval of course syllabi, workload forms, peer observations, annual evaluations, and related documents, organized by program area and semester.
• Supervise and train support staff and student workers as assigned.
• Perform related duties as assigned.

• Bachelor’s Degree required.

• Experience working in a CUNY or public higher education environment, preferably in supporting academic department operations including scheduling, faculty personnel processes, or student services.
• Proficiency with Microsoft Office Suite, Microsoft Teams, Office 365 tools, CUNYfirst, Course Dog, Akademos, or comparable academic administrative systems.
• Self‑organized with the ability to manage multiple tasks and deadlines simultaneously in a fast‑paced environment.
• Excellent written and oral communication skills.
• Strong attention to detail and commitment to accuracy in scheduling, documentation, and administrative tasks.
• Knowledge of CUNY HR, payroll, and procurement policies and procedures a plus.
• Exceptional interpersonal skills and a student‑centered disposition; ability to work effectively with a diverse faculty, staff, and student population.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
• Updates office databases, lists, and files…