Administrative Program Manager: Creative Arts Team - Theatre Learning

Location

OFFICE OF SR. UNIV DEAN FOR ACADEMIC AFFAIRS

Seeking a highly organized, detail‑oriented administrator and team player who believes in supporting youth‑driven spaces to serve as a full‑time Program Manager/Administrator for the Theatre for Learning program.

The Creative Arts Team (CAT) is an arts‑in‑education program at CUNY within the K16 unit, serving more than 20,000 people annually. CAT uses theatre strategies to engage, inspire, and educate in various settings.

There are two main strands:

• Participatory Drama
• Theatre‑Making

• CAT Youth Theatre – a free, award‑winning after‑school program for middle school, high school, and early college‑aged students. Each year, approximately 70 students create socially relevant, artistically sophisticated original plays.
• Theatre for Learning (TFL) – a youth‑driven, student‑centered approach that supports NYS Arts Standards and NYC Blueprint theatre learning standards while fostering social‑emotional and academic growth. Students create their own theatre, which may or may not have a public sharing.

• CASA (Cultural After‑School Adventures) programs – elementary and middle school students build creative communities, share interests, and devise original theatre performed for an audience.
• Cultural Immigrant Initiative – focuses on immigration and celebrating cultural identity through theatre.
• Early Learning Initiatives – e.g., Interactive Storytelling.

• Develop knowledge and understanding of RFCUNY, CAT, and the CAT Theatre‑Making Program policies, pedagogy, and procedures; help develop and revise as needed.
• Work with the PD to develop annual plans for the TFL Program.
• Build relationships and liaise with school administrators, City Council/ Government employees, CAT & K16 staff, and the young people served. Stay tuned to the changing needs of partners and stakeholders.
• Oversight of all administrative matters for TFL; managing start‑up, delivery, and close‑out of programs.
• Create and maintain accurate calendars, manage project deadlines, book rehearsal spaces for training and events.
• Schedule residencies.
• Orient TFL staff on CUNY/CAT protocols – timesheets, office protocols, space, email, equipment use, health benefits orientation, sick‑leave, fingerprinting, CUNY , space .
• Be present in Actor‑Teacher Trainings and familiar with the curriculum.
• Help monitor compliance and adherence to CAT procedures; problem‑solve; generate, distribute, and collect paperwork, flyers, etc.
• Order supplies as needed and keep financial records relating to program expenditure.
• Liaise with Teaching Artists to ensure they have agreed materials, supplies, and flyers.
• Collaborate with CAT Development Team on reporting, data entry, City Council, and funding application needs.
• Represent the program at public‑facing events; support culminating work and any final sharings in schools and communities; invite and track key stakeholders; be visible at sites.
• Record and collate anecdotal evidence of the program’s effect on participants, ensuring appropriate evaluations are designed and collated.
• Reflect on the work, assess long‑term goals, and submit reports, assessments, and statistics timely.
• Instigate discussions, meetings, and plans to meet the program’s needs; support PD in advocacy; identify and fulfill key priorities.
• Work with CAT staff to expand opportunities and grow the program.
• Support additional cross‑program needs at CAT, including:
  • Supporting CAT Youth Theatre around productions & events:
    February Mainstage show (February DOE Winter Break) & Junior Youth Theatre rehearsals and productions throughout the year.
  • Helping with Sound Thinking NYC gatherings and the 4‑week Summer Intensive during July/August.
• Be responsible for own ongoing professional development and take advantage of at least one agreed professional development experience annually.
• Other duties as assigned.

• 3+ years relevant experience in administration or applied theatre or arts‑in‑education.
• Bachelor’s degree from an accredited college and 2 years relevant experience OR Master’s degree with at least one year relevant experience.
• Detail‑oriented,…