Associate Director Of Alumni & Parent Engagement

Associate Director of Alumni and Parent Engagement

This role oversees planning and execution of ReUnion and Homecoming & Family weekends, developing flagship programs that promote engagement and philanthropy among alumni, parents, students, and the campus community.

• Collaborate with Student Affairs, Union College Hospitality, Facilities Services, faculty, student organizations, and other campus stakeholders to plan successful ReUnion and Homecoming & Family Weekend programs.
• Oversee the conception, strategy, and implementation of a ReUnion program that connects alumni to the College through graduation classes and affinities, fostering a culture of philanthropy.
• Oversee the conception, strategy, and implementation of Homecoming & Family Weekend programs to connect parents and families to Union and foster a culture of philanthropy.
• Develop and execute events that contribute to meaningful experiences and engagement for constituents, classes, affinity reunions, and parents; increase attendance and participant satisfaction; showcase the College and its students and programs; and grow the excitement and commitment of the Union College community.
• Recruit and manage volunteers for ReUnion Weekend and affinity reunion groups; facilitate volunteer recognition activities such as the Alumni Gold Medals and volunteer appreciation events.
• Handle arrangements and logistics, including securing venues, producing invitations and collateral materials, and creating staffing plans for logistics and prospect/volunteer management.
• Work with the Union Fund, Major Gift Officers, and key stakeholders to build and execute an annual class and affinity-giving program that supports a culture of philanthropy and increases annual alumni giving rates.
• Demonstrate multicultural awareness and cultivate an inclusive, diverse, and respectful College community; promote a flexible, collaborative, and inclusive work environment and pursue educational opportunities to increase diversity and inclusion awareness.
• Coordinate event staffing schedules; confirm attendance of faculty, staff, volunteers, the President, and senior administrators; prepare detailed event packets with logistical information; collaborate with the Director of Alumni and Parent Engagement to create briefing materials for the President and senior administrators; and attend and participate in events as part of assigned staffing.
• Ensure timely event follow‑up, including coding participants in the constituent database, managing follow‑up with constituents, sending thank‑you notes and emails, posting photos to the web, and producing reports and correspondence.
• Lead post‑event debriefing meetings to capture and communicate important interactions with prospects and volunteers.
• Establish metrics and create year‑end reports that include assessment and analysis of programs and events.
• Assist the Director of Alumni and Family Engagement in monitoring program budgets.
• Participate in and support other events planned by the Office of Alumni and Parent Engagement, including travel (approximately 20–25%).

• Bachelor's degree and a minimum of three years’ experience in development, alumni relations, or a related field.
• Ability to work independently, maintain excellent attention to detail, and be self‑motivated.
• Strong organizational, interpersonal, and communication skills, and the ability to work and interact respectfully within a diverse and inclusive environment.
• Understanding of higher education and the role of alumni, student, and family engagement and development.
• Knowledge of fundraising principles, volunteer management, and proficiency in starting annual class and affinity gift programs in partnership with the annual fund.
• Capability to plan, develop, and implement activities, programs, and special events.
• Previous experience supervising volunteers, managing and reconciling office and event budgets, and ability to work evenings and weekends.