Associate Manager, Arts Internship Operations; College

Associate Manager, Arts Internship Operations (College)

Full Time New York, NY, US

6 days ago Requisition

Salary Range: $64,000.00 To $69,500.00 Annually

Studio in a School (Studio) seeks an experienced, enthusiastic, and collaborative professional with an interest in arts administration to join our team as the Associate Manager, Arts Internship Operations (College). The Associate Manager will oversee, coordinate, and support the operations and project management of multiple internship programs throughout the calendar year. This role focuses on systems management, workflow planning, and cross-team coordination to ensure smooth and efficient planning and support of the team to meet all deliverables and deadlines.

The Associate Manager will serve as a vital link from program strategy to execution by infusing consistency, accountability, and organization across all program components. The ideal candidate is highly organized, collaborative, and passionate about cultivating a supportive environment for college students.

As part of a team of three, the Associate Manager will serve a critical role in creating and maintaining systems and structures needed to serve a wide range of stakeholders, including interns, arts & cultural partners, and Project Coordinators. This role works closely with our internal Human Resources and Finance teams, and will collaborate externally with partners and venues to coordinate the logistics of several professional development events across seven cities during the summer.

The Associate Manager will report to the Director, Arts Internship (College). This is a full-time, exempt, non-union position.

Studio in a School fosters the creative and intellectual development of young people through quality visual arts programs, directed by professional Artist Instructors, arts and cultural internships, and apprentice-based learning in the arts. The organization also collaborates with and develops the capacity of classroom teachers, school leadership, and others who provide or support arts programming and creative development for young people both in and outside of schools.

About Bloomberg Arts Internship:
College

The Bloomberg Arts Internship:
College program is an extension of the BAI summer high school internship, administered by Studio in a School and in partnership with Arts for Learning Maryland, EdVestors in Boston, Greater Philadelphia Cultural Alliance, Sitar Arts Center in Washington, DC., Culture Source in Detroit, and Kid Smart in New Orleans. This program is supported by Bloomberg Philanthropies.

In this nine-week summer internship program, interns gain valuable career development experience at arts and cultural partners, as well as professional development training from Studio in a School staff and other experts in the field of arts administration.

Primary Duties and Responsibilities

• Lead coordination of activities across multiple BAI:
  College programs in 7+ cities.
• Develop, monitor, and maintain program workplans, calendars, timelines, and trackers for all phases of the program cycle (recruitment, selection, placement, training, and evaluation).
• Coordinate planning for and completion of project milestones in collaboration with Bloomberg Arts Internship:
  College team members.
• Report on progress, blockers, and upcoming priorities to keep the team informed and aligned.
• Develop strategies and utilize project management tools to improve communication, accountability, and monitoring for efficiency and quality.

• Support internal HR and compliance processes, such as ensuring required documents are submitted, employment standards are met, and participants are eligible to work.
• Assist in approving timesheet entries for interns and instructors; ensure timely review and approval.
• Coordinate and execute contract agreements for consultants and seasonal staff.
• Support timely review, approval, and processing of invoices, check requests, and program-related expenses in collaboration with Studio administrative staff.
• Manage supply orders and vendor relationships for program materials and logistics.
• Contribute to budget…