Program Coordinator, CSTEP

About NYU Grossman School of Medicine

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care.

At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

For more information, go to med.nyu.edu, and interact with us on Linked In, Glassdoor, Indeed, Facebook, Twitter, and Instagram.

We have an exciting opportunity to join our team as a Program Coordinator. The Office of Professional Development at NYU Grossman School of Medicine seeks a Program Coordinator to coordinate and execute student engagement, recruitment, and professional development initiatives funded through the New York State Collegiate Science and Technology Entry Program (CSTEP). This student-facing role manages day-to-day program operations, student organization coordination, conference funding, and event execution.

The coordinator will collaborate with faculty, administrators, and student leaders to deliver programs that strengthen community and professional development across the medical school. This role is responsible for delivering programs that enhance student experience, retention, and professional readiness. This role also offers the opportunity to collaborate across departments and gain experience in program development within academic medicine. The Program Coordinator reports to the Senior Program Manager for Engagement, Mentoring, and Professional Development (CSTEP Director).

• Independently manage logistics for recruitment events, webinars, fairs, and campus visits
• Implement outreach efforts to prospective medical students and trainees and advise on engagement approaches to enhance pathway programs
• Maintain and update tracking systems for accurate records of outreach activities, attendance, and expenses
• Respond to inquiries from prospective students, providing information about educational opportunities and pathways at NYUGSOM
• Manage and execute logistics of major recruitment events, including welcome receptions, virtual open houses, and second-look programs
• Develop, maintain, and continuously update a comprehensive alumni tracking system for NYU Grossman School of Medicine OPD graduates, ensuring accurate records and ongoing engagement initiatives

• Serve as the first point of contact and primary liaison for 13 OPD-supported student organizations, providing advisement on event planning, policies, and operational processes
• Independently manage scheduling and facilitation monthly meetings with student leaders of OPD-funded student organizations and oversee implementation of student-led initiatives throughout the academic year
• Co-lead the development and delivery of student organization and student leadership training during orientation
• Partner with the Senior Program Manager planning and logistics for student participation in national and regional student conferences
• Manage and execute logistics of highly-visible initiatives and major community-building events aimed at fostering a sense of community across the medical school
• Serve as an OPD facilitator for medical student educational seminars

• Manage implementation of programming and contribute to planning efforts in the following key CSTEP areas, including:
• Supporting, Educating, and Enriching care across Differences (SEED) Mentoring Program
• Queer Mentor Advising Program (QMAP)
• Pathways to Medicine Program (BS to MD Pathway)
• Manage and execute logistics of community building events for students, trainees, and faculty at NYUGSOM, ensuring smooth operations and alignment with program goals
• Drive execution of Professional Development programming for medical students and contribute to ongoing enhancement, including signature initiatives such as, but not limited to:
• Annual State of Women in Science and Medicine program
• Women in Sub-Surgical Specialty programs
• Affinity and First-Generation/Low-Income (FGLI) programming
• Professional Clothing Closet
• OPD Book Club

• Collaborate cross-functionally with stakeholders across Education, Faculty, and Academic Affairs (EFAA) to design and deliver joint programming, such as wellness programming
• Provide high-level operational support of major school/EFAA events such as White Coat Ceremony, Deans Honors Day, and Graduation
• Develop and deliver content for OPD communications by documenting events and providing curated content for…