Student Accounts & Financial Aid Specialist

About the Brooklyn Waldorf School (BWS)

The Brooklyn Waldorf School is a vibrant and dynamic school nestled in the heart of Bedford-Stuyvesant. The Brooklyn Waldorf School provides an education that meets the needs of each student in a developmentally appropriate manner, integrating critical thinking, emotional intelligence, and a deep connection to the arts through the curriculum founded by Rudolf Steiner. Through leading a balanced and well-rounded school life, students are expected to understand themselves as agents of change in an ever-evolving world.

Our faculty hails from all over the world and includes both seasoned Waldorf teachers and those new to Waldorf education. Serving over 160 students from pre-K to grade 8, teachers typically remain with a class through multiple grades, forming deep relationships over time. BWS teachers care for their students as whole individuals and provide not only for their academic development, but also for their emotional intelligence, artistic capacities, and physical knowledge of their surrounding environment.

Teachers develop their own classroom content through active engagement with curricular resources prepared by our Faculty Council and reflect our local urban environment and community values.

The Brooklyn Waldorf School was founded in 2005 by a body of parents and Waldorf graduates who sought a nurturing space within the city where their children could discover and explore their inner potential. As the school community grew, classes expanded to include Parent-Child, Early Childhood, Elementary, and Middle School.

The Student Accounts & Financial Aid Specialist manages the School’s tuition billing, accounts receivable, payment plans, re-enrollment billing, and financial aid administration. The role works closely with families, Enrollment, and the Business Office to ensure student accounts are accurate, payments are collected timely, and families receive clear and responsive support throughout the billing and financial aid processes.

The Specialist also maintains accurate revenue records and reconciliations and provides general accounting and reporting support to the Head of Finance & Operations.

• Manage the School’s accounts receivable process, including tuition, fees, and other revenue.
• Record revenue from all sources in the School’s general ledger.
• Reconcile revenue between Quick Books Online and FACTS, researching and resolving discrepancies.
• Monitor outstanding tuition balances and work with families on approved payment arrangements in coordination with the Head of Finance and Operations.
• Prepare accounts receivable reports and identify significant collection or payment issues for review by the Head of Finance & Operations.

• Coordinate with the Enrollment Department the annual re-enrollment process for returning families in partnership with the Enrollment team.
• Develop with the Enrollment Department and Lead Faculty communicate re-enrollment timelines, requirements, and key deadlines to families.
• Collaborate with the Enrollment Department and Lead Faculty to provide families with information regarding the tuition assistance application process and related deadlines.
• Maintain accurate re-enrollment and auxiliary program records, including contract and enrollment status.

• Serve as the primary administrative contact for families regarding the tuition assistance process, timelines, and documentation requirements.
• Review application materials and financial information and prepare summaries for consideration by the Tuition Assistance Committee.
• Prepare and send written notifications regarding tuition assistance decisions.
• Coordinate the administrative process for tuition assistance appeals and updated awards.
• Maintain accurate and confidential tuition assistance records.

• Prepare schedules and supporting documentation for the annual audit and financial statement process.
• Compile financial and operational information needed to support preparation of the School’s IRS Form 990.
• Prepare financial…