Undergraduate Program Manager

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary:
  Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard
  
  Work Schedule:
• Building:
• Salary Range: $80,000 - $85,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Reporting to the Director of Academic Administration and Finance (DAAF) and working closely with the Director of Undergraduate Studies (DUS) and the Department Chair, the Undergraduate Program Manager oversees the day-to-day administration and coordination of the Department’s undergraduate program, one of the largest programs within the Arts and Sciences division. The role manages program operations, student advising coordination, communications, and academic and co-curricular initiatives that support student success and program quality.

The incumbent works closely with faculty, students, and university offices to ensure effective program delivery, consistent application of academic policies, and a positive student experience.

The Department of Political Science at Columbia University was founded in 1880 and was the first of its kind in the country. Today, it is one of the university's largest departments, serving one of the largest undergraduate majors on campus and annually attracting an elite group of graduate students. Its faculty includes leaders and prizewinners in every subfield in the discipline.

Its graduates lead global and domestic private and public sector organizations and serve as professors at world-class colleges and universities in the U.S. and abroad.

*** Please submit a cover letter with your application ***

Responsibilities

• Serve as the primary administrative liaison between undergraduate students, the Director of Undergraduate Studies, Columbia College, the School of General Studies, and the Registrar’s Office.
• Coordinate with advising and student support offices across the University, including the Berick Center for Student Advising, Academic Advising in the School of General Studies, the Center for Career Education, the Center for Undergraduate Global Engagement, and the Undergraduate Research and Fellowships Office, to support student advising and degree progression.
• Manage the faculty advisor assignment process for declared majors and maintain records of faculty advising assignments.
• Administer the department’s Graduate Student Advisers Program, including coordinating appointments and training for graduate student advisers who support undergraduate major advising.
• Maintain coordination with the Registrar’s Office and undergraduate administrative offices to address student-related issues and ensure appropriate resolution.
• Co-supervise, with the Director of Academic Administration and Finance, the work of the Academic Affairs Coordinator.

• Partner with faculty committees to implement departmental policies and procedures related to the undergraduate program.
• Compile and analyze program data to prepare reports that support departmental decision-making by faculty leadership and committees.
• Assist faculty leadership in benchmarking the department’s undergraduate program against peer institutions.
• Maintain program records and support the consistent application of academic policies and procedures.

• Develop and coordinate programming that supports academic enrichment and community building within the undergraduate program, including workshops, advising initiatives, and informational sessions related to academic planning and undergraduate study in political science.
• Engage Arts and Sciences and undergraduate school alumni organizations to develop alumni engagement with students and department-driven initiatives and events.
• Organize departmental events and outreach activities…