Administrative Education Coordinator TADA! Youth Theater , NY

DESCRIPTION

Join the team at TADA! Youth Theater as a part-time, Education Coordinator - School Partnerships. You’ll work closely with our Director of Education, playing a key role in managing the behind-the-scenes administration of our large-scale, year-round musical theater school partnerships, which serve young people in grades Pre-K through 12. We're looking for someone who has excellent interpersonal skills, problem-solves effectively, and can confidently handle multiple competing priorities and complex, challenging conversations.

If you're meticulously organized and passionate about the power of arts education and making a difference through the arts, we'd love to hear from you!

• Program Coordination
  • CUSTOMER SERVICE:
    Act as primary point of contact for TADA’s school partners, providing exceptional customer service and cultivating positive relationships for in-school residencies & after-school programs. Handle school logistics & needs such as keyboard deliveries, requested flyers or parent invitations, etc.
  • PLANNING:
    Support the Director of Education in scheduling, attending/hosting, & documenting school partnership planning meetings.
  • DOCUMENTATION & SYSTEMS:
    Update & maintain annual school partnership resources, documentation, and systems/policies including program descriptions, curricular documentation, schedules, objectives, calendars, tracking systems, finances, and other organizational needs.
  • REPRESENTATION:
    Attend school Final Sharings/Performances as the TADA! Representative, framing the experience for families, and promoting other TADA! programming.
  • BUSINESS DEVELOPMENT:
    Research & promote potential new school partnerships, supporting the Director of Education in holding inquiry meetings.
• Teaching Artist Coordination & Support
  • Support the TA recruitment, hiring, & training processes (job postings, resume collection, position offers, training schedules & materials, etc.)
  • Support the Managing Director with tracking new hire/HR paperwork, headshots, bios, etc.
  • Manage the TA background check / clearance process with the DOE, including TA reimbursement for fingerprinting costs.
  • Liaise with TADA! TAs working in schools, preparing clear project info, coordinating schedules, arranging substitutes, reviewing & approving proposed scripts & song selections, etc.
  • With the Director of Education, update & encourage compliance with the TA handbook which includes expectations, policies, procedures, & safety/emergency protocols.
  • Maintain & update resources & documentation for TADA!’s TA roster, including contact sheets, educational resources, etc.
• Marketing & Development Suppor
  • Track school partnership statistics for use in fundraising and communications.
  • Represent TADA! at fundraising and cultivation events, as well as school festivals, events, & fairs, passionately advocating for the organization’s programs.
  • Review & assist with marketing materials for school education programs as needed. (Generally led by the marketing department).
  • Support marketing initiatives that promote various TADA! education, training, performance, and positive youth development programming, of potential interest to students in schools through email, phone, and flyer distribution.
• Additional Administrative Duties
  • Support the Education Manager in accurately preparing TA hours for payroll processing on a bi-weekly basis, maintaining accurate records of teaching, subbing, travel stipends, and other necessary payments.
  • Support the Director of Business Operations in tracking & following up on school agreements & payment collection, TA reimbursements, & quarterly departmental reconciliations. Maintain accurate documentation, including individual project budgets & TA cash flow.
  • Participate in Education Department…