Preschool Administrative Assistant

Posting Summary

The Hollingworth Preschool at Teachers College, Columbia University is seeking an Office Support staff member to join our faculty.

Hours:

Monday through Friday from 8:30 - 1:30, and on Mondays from 3:10 - 4:00. This position will include training and continuous guidance from the director.

The Hollingworth Preschool at Teachers College, Columbia University is seeking an Office Support staff member to join our faculty.

Hours:

Monday through Friday from 8:30 - 1:30, and on Mondays from 3:10 - 4:00. This position will include training and continuous guidance from the director.

CHARACTERISTIC

DUTIES AND RESPONSIBILITIES:

• Assist the Preschool Director with implementing all aspects of the program including classroom supervision support when needed
• Demonstrate and maintain a professional, positive and respectful attitude towards members of the preschool and Teachers College community, all delegates and visitors
• Respond to inquiries from a wide variety of internal and external parties
• Answer emails and phone calls according to the protocols established by the director
• Run errands on campus and act as a liaison to different departments at Teachers College
• Assists preschool director with all administrative functions
• Maintain revenue and expense records
• Secure rooms as needed through Room Assignments
• Place request for tasks and work orders to Facilities

• Support the preschool director with development of training workshops and conferences for partner schools and programs
• Support the director with facilitating the onboarding of new teachers and ensures all certification for mandatory courses and medical records are in secure online files
• Maintain all teacher records; follow up with teachers if any records are missing, ensure deadlines are met
• Support teachers with developing independent inquiry projects for professional development

• Collects all mandatory records for each student, communicate with parents when a child's file is incomplete, ensure deadlines are met
• Establishes and updates electronic record keeping for all student and teachers records
• Works with the preschool director to ensure that all Early Childhood Department of Health policies and protocols are accurately implemented in the program design and record maintenance

• Maintain ongoing communication with all stakeholders in the Hollingworth Center community
• Maintains the digital archives for the preschool library
• Coordinates Tasks with Units at Teachers College

• Set up and update electronic records for all new applicants to Hollingworth preschool
• Ensure records are complete
• Contact prospective and current parents as needed
• Set up and update electronic records for all Hollingworth students applying to kindergarten;
  Ensure records are complete
• Contact parents as needed
• Work with the director on additional components
• Support during open house events; attend school workshops

• Keeps office organized and tidy at all times
• Maintains inventory of supplies and materials, replenish supplies as needed with approval from director
• Order supplies via Unimarket
• Chrome River

About Hollingworth Preschool:

Hollingworth Preschool is a program of The Hollingworth Center with the Department of Curriculum and Teaching lingworth Preschool is rooted in the ethos of Teachers College and grounded in the theories of John Dewey and Maxine Greene. As such, the preschool honors the capacity of each child, facilitates immersive learning as students create meaning, engenders social imagination, nucleates aesthetics, and is rooted in principles of social justice.