Program Coordinator Job New York New York USA,Education / Teaching

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Position Summary

Reporting to the Director of Education Administration, and partnering closely with the Director of Psychology Training, the lead of the Psychology Externship Program, and the Vice Chair for Education, the Program Coordinator serves as the operational lead for all administrative operations and strategic initiatives for the Education team, exercising independent judgment to manage competing priorities and drive process improvements across three training programs the externship, internship, and clinical postdoctoral programs with limited oversight.

Job Responsibilities Psychology Training Support

Workflow

Provide administrative oversight for the psychology training programs: maintaining regular communication with psychology trainees (externs, interns and postdocs), training faculty, Director of Psychology Training, lead of psychology training, the Director of Education Administration, and the Vice Chair for Education.
Serves as the primary liaison between faculty and trainees, resolving day-to-day issues independently and escalating to the Director of Psychology Training as needed.
Schedules and manages regular training sessions for psychology trainees related to their program (e.g. EPIC training, summer didactic series, and Intern Seminar).
Coordinates all logistics including room reservations and catering, as appropriate for regularly scheduled training events.
Serves as point of contact with Bellevue and NYU stakeholders to secure equipment and resources required by the training program.
Owns end-to-end reimbursement processing and trainee budget tracking, flagging discrepancies and trends to leadership.
Monitors and manages trainee schedules and attendance across rotations and didactics, proactively identifying and resolving conflicts.
Leads planning and execution of trainee wellness initiatives and tracks associated metrics to inform program improvements.

Program Accreditation

Manages and provides updates to program leaders on APPIC and institutional training requirements and reporting.
Leads implementation of training program changes and evaluates their impact to drive continuous improvement.
Owns and proactively maintains all documentation required for periodic program accreditation applications.
Owns and maintains the Program Manual and all associated policy and procedure documentation, ensuring accuracy and ongoing compliance.

Record Keeping

Maintains comprehensive records on trainees and graduates and prepares program statistics and reporting for DCAP, NYU Langone School of Medicine, and national accrediting organizations.
Partners with the Director of Education Administration and the Director of Psychology Training to monitor psychology training budgets and flag variances.
Maintain the psychology shared drive and onedrive accounts.
Partners with Clinical Mission Staff and the Director of Psychology Training to track and report on trainee productivity.

Psychology Trainee Recruitment and onboarding

Serves as the primary point of contact for prospective applicants to the externship, internship, and postdoctoral programs, managing all telephone and written correspondence.
Leads planning and execution of annual interview days, coordinating faculty schedules, applicant logistics, and day-of operations.
Designs and leads execution of the annual orientation week program.
Update recruitment materials, as needed.
Leads the annual onboarding and credentialing process for new trainees and provides credential verification for graduates, as needed.
Serves as liaison with the state office of the professions for limited practice permitting for psychology postdocs.

Evaluation Programs

Administers and…