Construction Project Administrator

Duties Description

Assigned to the Facilities Management and Engineering Directorate (MNFE), these positions support Agency operations relating to design, construction and project management. The Construction Project Administrator (CPA) series requires administrative collaboration and oversight of all MNFE designated projects in accordance with National Guard Bureau (NGB) standards—specifically the requirements of the Master Cooperative Agreement between the NGB and the DMNA— as well as all applicable agency and labor contract requirements, current and as amended.

CPAs may also perform special studies and research projects related to assigned projects.

Specifically these positions plan, schedule, and monitor building construction, repair, and rehabilitation projects from planning stages, through completion, to assure that proposals meet Agency/NGB needs, are within accepted cost limitations, and that project elements are completed according to schedule.

CPAs serve as the contact person for assigned projects; resolve problems with and between the Agency/NGB and architectural and engineering staff, consultant contractors, and representatives of relevant State agencies; obtain approvals for projects; answer questions about project specifics; and schedule and coordinate the activities of engineers, architects, estimators, contract writers and analysts, contractors, and other occupations connected with projects.

These positions require significant technical knowledge and skills in engineering, architectural, drafting, construction project management, landscape architecture or similar fields. The Construction Project Administrator 2 is required to interpret, explain and present various drawings and design documents.

The position performs responsibilities in accordance with all current and amended DMNA policies and procedures, federal and state statutes, and where applicable the contract bargaining agreement and requirements of the National Guard Bureau (NGB), specifically the Master Cooperative Agreement (MCA) and supporting regulations. The position may report to state and/or federal supervisory personnel.

• Management and coordination of project(s) assigned.
• Development of detailed schedules and plans for assigned projects.
• Coordination/attendance of development meetings to include all pertinent parties regarding project progression, timeliness and completion.
• Review and monitor funding limits and authorization requirements based on the size and scope of the project.
• Perform assessment of current infrastructure to aid in the development and prioritization of construction, repair and rehabilitation projects.
• Provide feedback on project details and specifications to MNFE management, NGB and other appropriate parties.
• Identify technical services and contracting needs (i.e., electrical and architectural specifications) and prepare a statement of assignments for all participants through completion of project, and provide project status reports for all relevant parties.
• Review projects assigned and ensure design and construction are within approved specifications and costs.
• Utilize Agency data systems—currently the Statewide Financial System (SFS)—to assist in the preparation of Federal and State financial documentation for purchasing, contracting and reconciliation of applicable funds.
• Assist with the development of annual budget and financial plans for assigned projects.
• Conduct studies and research issues, programs or operations, in relation to assigned projects, and prepare reports and recommendations.
• As directed, prepare project status reports, financial accounts and other related technical documentation and/or records.
• Participate in the creation of specification, design and construction plans and documents.
• Assist in the planning and revisions of MNFE priorities for current and future projects.
• As needed, provide training to ensure project needs are met in accordance with Agency/NGB plans, priorities and timelines.
• Provide input on long‑range capital construction and rehabilitation planning and budgeting.
• Consult with MNFE management regarding short and long range fiscal…