Facilities Coordinator Level 1; Provisional

Facilities Coordinator Level 1 (Provisional) GENERAL DUTIES

Studies, evaluates, and analyzes space utilization and requirements, consistent with the environmental and program needs of the CUNY location(s) being served. Performs consecutive services, develops specifications for appropriate furniture and equipment, and oversees installation. May utilize related technology and computer systems in performance of job duties.

There are two assignment levels in this title (Level 1 and Level
2) representing work of varying degrees of difficulty and responsibility. All personnel perform related work.

The specification describes typical assignments for this title; related duties may be assigned as needed.

• Conducts field surveys to review and inspect CUNY facilities, obtains relevant data to evaluate current and future facility requirements, interprets organizational plans, and communicates with those who occupy and/or use facilities.
• Assures that all plans produced are accurate based on management guidelines and other information provided.
• Coordinates the work of dealers/suppliers, trade workers, consultants, contractors, vendors, and College personnel.
• Coordinates details of relocation of personnel, equipment, and materials.
• Meets with College personnel to survey, assess and identify specific program needs.
• Oversees installation of furniture, finishes, and equipment.
• Performs studies of existing space and space layouts to determine opportunities for more effective and efficient utilization.
• Prepares reports and makes recommendations regarding space requirements.
• Evaluates space requirements, considering the environmental and program needs of the location being served.
• Develops computations and schematic layouts to reflect recommendations, using appropriate technology and standards.
• Provides input to, and accepts input from, specialists such as interior designers, architects, engineers, and technologists.
• Makes recommendations regarding the replacement, repair, or redeployment of furniture and related equipment.
• Adhering to procurement policies, develops specifications for bidding and cost estimates leading to the purchase of new furniture and equipment.
• Creates work orders to define requirements for related improvements such as painting and carpentry work.
• Assists procurement personnel in completing the purchasing/contracting process.
• May provide input to, and assist, the Project Manager or General Contractor in projects involving construction.
• Prepares and presents progress reports.
• Maintains inventories and records regarding space utilization in a CUNY location, as well as furniture, equipment, artwork, and public fixtures within these spaces.
• Serves as the client contact for relocation requests.
• Utilizes computer systems including office productivity, architectural design and drawing, facilities management, inventory control systems, in the performance of duties.

• Prepares management reports summarizing conditions, needs, and plans.
• Collaborates with functional experts (i.e., Technology, Security, Maintenance) to understand issues, trends, and requirements.
• Creates College or Unit-wide space management plans, considering future needs as well as growth and economic factors.
• Interprets CUNY-wide and external standards; communicates standards to the College or unit.
• Develops local standards for space utilization, signage, furniture, and fixtures.
• Researches and provides input to management on best practices and trends in space management.
• Performs work in highly specialized and/or complex College environments, such as laboratories, media centers, and computer facilities.
• May develop local standards for space utilization, signage, furniture, and fixtures.
• Creates College-wide space management plans, considering future needs as well as growth and economic factors.

• Knowledge of relevant Federal, State, and City laws, as well as codes and standards that apply to interior spaces.