Temporary Events Manager

Position Summary

The Simons Foundation has an opening for a temporary Events Manager to join the events team. Reporting to the Senior Manager, Events, the Events Manager will provide support for the development, planning and execution of more than 200 yearly events, including on‑site and off‑site annual research conferences, scientific meetings, workshops, and some social events.

This is a temporary full‑time position expected to last until November 20th, 2026 and is located on‑site at the Simons Foundation office in New York City.

• Partner with host departments to execute tasks associated with event logistics before, during, and after events.
• Manage complex travel and hotel accommodations in partnership with the foundation’s travel agency, ground transportation, catering contracts, facilities management, and insurance requirements.
• Use Cvent to create event websites, manage attendee communication, and execute participant registration both pre‑event and on‑site.
• Negotiate agreements with third‑party vendors (venues, caterers, AV providers, etc.) to ensure high quality service and fiscal responsibility.
• Create and monitor project management tools such as timelines, task lists, budgets, and run‑of‑show documents; present these to the planning team for clear communication.
• Produce or facilitate the creation of event collateral as needed (signage, promotional collateral, printed materials, etc.).
• Represent and deliver service excellence with program participants, anticipating and executing their needs properly.
• Review event calendars and work with staff and security to ensure program preparations are completed on time, especially for events with quick setup turnaround.
• Execute on‑site event operations, serving as the primary point of contact for staff, vendors, and participants during events.
• Conduct post‑event wrap‑up including budget reconciliation, vendor payments, guest reimbursements, and event debriefs in a timely manner.
• Assist with inventory tracking in Sortly; update item counts after events to keep spaces adequately stocked for future events.

• Serve as a thought leader and subject matter expert for event hosts when developing event plans and future needs.
• In partnership with the events assistant and coordinators, monitor event supply stock and maintain event spaces.
• Manage ongoing relationships with third‑party vendors to ensure continued service quality and accountability.
• Participate in cross‑department meetings to discuss opportunities for collaboration and process improvement.
• Perform other duties or tasks as assigned or required.

• Bachelor’s degree.
• Minimum of 7 years of previous events management experience.
• Proven effectiveness in working with diverse client/participant groups, managing budgets and logistics.
• Experience with on‑site event management, including set‑up, registration, venue logistics, and audio/visual needs.

• Team player, self‑motivated to complete tasks.
• Skilled at simultaneously managing multiple projects with tight deadlines and many details in a fast‑paced environment.
• Excellent oral and written communication skills, effective troubleshooting skills, and good judgment.
• Willing and able to work varying schedules including early mornings, evenings, occasional weekends and travel.
• Previous work in research or academic settings is a plus.
• High proficiency in Microsoft Office (Word, Excel, PowerPoint) is required.
• Working knowledge of Cvent is preferred.
• Basic knowledge of audiovisual equipment and desktop publishing software is preferred.

Moving supplies and equipment weighing up to 20 pounds. Moving throughout several office buildings and various event spaces (on‑site and off‑site) to provide event support.

Full‑time annual compensation range: $85,000 to $99,000, depending on experience. Salary will be prorated for the duration of the assignment.

In addition to competitive salaries, the Simons Foundation provides employees with an outstanding benefits package.

Resume and cover letter stating your interest in the position.

The Simons Foundation provides equal opportunities to all applicants without regard to race, religion, color, age, sex, pregnancy, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state, and local law.

Simons Foundation participates in E‑Verify.