Administrative Assistant | Highmark Stadium

Premium Administrative Assistant

We are looking for a Premium Administrative Assistant to join our team. As a premium admin, you will manage food and beverage orders through ordering software for premium departments, maintain ongoing communication with clientele regarding their ordering needs, and support the planning, setup, and breakdown of premium events. If you are looking to be a part of the excitement and energy of live stadium events, this is your opportunity to join a fast-paced and team-oriented environment!

Opening in the 2026 NFL season, The New Highmark Stadium will become the new home of the Buffalo Bills. As the largest construction project in Western New York history, this stadium will have state-of-the-art technology that will enhance the fan experience. Join us as we remember the past, while looking forward to the future.

Essential Functions

• Manage and maintain food and beverage orders using ordering and POS platforms, including (but not limited to) TapIn2, Shift4, and Momentous.
• Build and maintain strong relationships with premium clientele, delivering white glove service experience for food and beverage orders in VIP and premium areas.
• Review, interpret, and modify Banquet Event Orders to ensure accuracy and accommodate changing guest or operational needs.
• Generate, review, and analyze reports related to preorders, sales performance, and product distribution to support operational and revenue goals.
• Collaborate cross-functionally with culinary, sales, and operations teams to ensure seamless execution of guest food and beverage requirements.
• Adheres to the Legends Global and venue company policies.
• Other duties as assigned by management.
• Available to work non-traditional hours (Nights, Weekends & Holidays)

Qualifications

• Must be 18 years of age or older
• Strong attention to detail.
• Able to demonstrate flexibility and quickly adapt to changes.
• Ability to be self-motivated and work independently and work well as a team player.
• Ability to work in a fast-paced environment.
• Proficiency in Microsoft Word, PowerPoint, and Excel.

Compensation:
Competitive salary of $21-$23/hour commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

Physical Demands

• Ability to lift/move/maneuver up to 50 lbs.
• Constant standing, walking, bending, reaching and repetitive motions.
• Ability to work in all weather conditions.
• Exposure to loud noises (i.e., fireworks, voices, and audio systems), flashing lights, and extreme heat/cold

Legends Global

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team.

Sounds like a winning formula for you. Join us!

Note:

The essential responsibilities of this position are described below the above headings. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.