Programming Coordinator | Madison Square at NeueHouse New York, NY

Programming Coordinator | Madison Square job  York, NY.

Neue House is a work and social club where creatives and thought‑leaders gather and connect. Our community of members aligns in their ambition to live a creative life, supported by an elevated experience bringing work and social together through iconic buildings, timeless design, thought‑provoking cultural programming, and gracious hospitality. Neue House:
Home of the New.

Neue House currently operates across three different, but equally iconic, properties in New York City and Los Angeles:

• Our Madison Square (MSQ) House is situated in New York’s iconic Flatiron District, was previously home for Tepper Galleries, a well‑known Manhattan auction house for international artists and collectors in the 1930s – and neighbors the 69th Regiment Armory where the first International Exhibition of Modern Art was held.
• Our Hollywood House (HWD), which sits on Sunset Boulevard, is one of LA’s most celebrated buildings and occupies the original CBS Studio (the world’s first structure built intentionally for broadcast). Here genre‑defining artists from Orson Wells and Lucille Ball to Janis Joplin, the Beach Boys, and Bob Dylan built their legacy.
• Our Venice Beach House (VB) was once the creative home to some of the most influential creative luminaries in art and entertainment including Hal Ashby, Oliver Stone, and David Hockney, Neue House Venice Beach is a new work, social, and cultural hub for the Venice creative community.

The Cultural Programming Coordinator will assist in the management and oversight of the execution of cultural programming events, membership events, food & beverage events, and other cultural activations at Neue House MSQ. Reporting to the Manager of Community & Culture, the Cultural Programming Coordinator will produce the calendar of events, handle event bookings, create detailed run sheets and communicate/arrange formative plans with clients and partners, work with the marketing team to manage asset and marketing collaterals, arrange logistical details, and host events.

Neue House’s team is lean and operates with a mindset of “no task is too small.” The Programming Coordinator must expect to manage through ambiguity and will need to be ready to support all NH departments in meeting the needs of the house.

Solution‑oriented and taking pride in the details, the Cultural Programming Coordinator builds, delivers, and stewards the moments that define Neue House for Members, Partners, Guests, and the team – past, present, and future.
The role requires someone who is ready to:

• Assist with the Programming Manager with initial leads, client walk‑throughs and events production
• Collect and submit marketing and communication assets for partners
• Manage contracts and logistics with partners
• Work with marketing team to finalize assets for programming and event calendars and promotional materials
• Manage RSVP lists and support Director to maximize RSVPs from the house and community
• Liaise with clients and partners to collect all pre‑production event needs
• Create weekly Events meeting packet, summarizing event needs for the upcoming week (i.e. run of show, BEOs, AV needs, floor plans per event)
• Communicate event details/changes with all internal departments including F & B, Facilities, Operations, Member Experience, etc.

• Ensure print and online marketing collateral is prepared
• Source and manage relevant production vendors, obtain quotes and negotiate bids
• Assist in the setup, management, and breakdown of events
• Manage talent arrival and green room needs on day of event
• Ensure event runs smoothly, including timings, run of show, Q + A and event closing
• Support Manager for quality check event content when needed
• Manage on‑site vendors (if applicable)

• Track expenses for each event
• Submit vendor payments and prepare monthly budget reports
• Prepare event reports and feedback weekly

• Manage event documentation ongoing
• Provide post‑event assessment and feedback

We are looking to connect with candidates who bring:

• Outstanding ability to converse with clients and members regarding Neue House events and our various programs…