Senior Event Coordinator (Experiential Events

Role: Senior Events Coordinator (Experiential Events)

Location: Brooklyn, NY (hybrid 3 days a week)

Clutch Creative is a rapidly growing staffing agency. We support our clients by identifying unreachable talent that helps their businesses grow.

Our candidates work with us because they know we have the best opportunities available to them and will help them navigate their next career move.

We care, we're honest, and we hustle—that's what makes us Clutch.

Clutch has a client looking for a Senior Event Coordinator with agency experience.

RESPONSIBILITES

• Support event producers on all projects, while also independently managing small-scale events with budgets up to $200,000.
• Able to manage multiple projects simultaneously.
• Liaise with Design, Scenic, and Production Management teams throughout the project.
• Coordinate with vendors and place orders for event décor, props, equipment, etc., while staying within budget parameters.
• Develop and manage budgets for small-scale events, as well as assigned portions of larger budgets.
• Assist with key project documents including decks, production timelines, run of shows, and contact lists.
• Work with Producers and Production Coordinator to ensure pull lists are complete for on-site production.
• Prepare necessary materials for production meetings and on-site production.
• Maintain strong vendor and partner relationships.
• Research event resources such as venues, vendors, etc.
• Work with a travel agent to book all hotel, airfare, and transportation for out-of-town projects
• Attend internal and client project meetings.
• Work on multiple tasks and prioritize effectively, while managing multiple projects simultaneously.
• Ability to assist with proposals and presentation decks as needed.
• Effectively communicate among internal teams & outside vendors.
• Conduct quarterly budget reviews with manager to ensure profitability, identify losses, and create plans to mitigate potential future losses if required.
• Contribute to shared company client, vendor, and venue databases.
• Serve as on-site support staff at events as needed.
• Special projects and additional job responsibilities as assigned.

Knowledge, Skills, And Abilities

• 3+ years of industry experience in event planning, production, or project coordination.
• Ability to work effectively and efficiently in a team environment.
• Ability to work both independently and collaboratively within a team environment.
• Strong project management, organizational, and time management skills.
• Strong attention to detail.
• Flexible and adaptable to last-minute changes; able to perform well under pressure.
• Self-motivated, detail-oriented, and proactive.
• Strong verbal and written communication skills, including excellent proofreading abilities.
• Excellent interpersonal skills, both in person and over the phone, with a high level of professionalism.
• Proficient in Microsoft Office, Google Suite, and Mac systems.
• Must be able to travel as needed.
• Ability to accomplish projects with little supervision.
• Willing and able to work weekends and holidays