Senior Event Coordinator

Clutch Creative is a rapidly growing staffing agency. We support our clients by identifying unreachable talent that helps their businesses grow. Our candidates work with us because they know we have the best opportunities available to them and will help them navigate their next career move. We care, we're honest, and we hustle—that's what makes us Clutch.

Clutch is looking for an experienced Senior Event Coordinator for a premier experiential design and event production agency. Based in New York, this role will support high-profile event producers on large-scale builds while independently spearheading smaller experiential projects. The ideal candidate thrives in a fast-paced environment, possesses sharp financial acumen, and excels at bridging communication between creative, scenic, and technical teams.

• Project & Event Management:
  Independently execute end-to-end management for small-scale events (budgets up to $200K) while offering high-level support to Producers on major installations.
• Cross-Departmental Coordination:
  Serve as a central point of contact between Design, Scenic, and Production Management teams to keep event builds seamlessly aligned.
• Budgeting & Financial Tracking:
  Formulate and monitor event budgets; participate in quarterly financial reviews with leadership to evaluate profitability, track spend, and minimize financial risk.
• Vendor & Asset Sourcing:
  Research venues and partners, negotiate vendor contracts, order décor, props, and gear, and maintain detailed pull lists for on-site execution.
• Production Logistics & Assets:
  Draft key operational documents including client presentation decks, production schedules, run-of-shows, and contact sheets.
• Travel & On-Site Operations:
  Coordinate travel, lodging, and transport with travel partners; manage materials for production huddles; and serve as critical hands-on support during on-site activations.
• Cross-Office
  
  Collaboration:
  
  Maintain fluid, professional communication with internal West Coast team members, external partners, and clients.

• Experience:
  
  3+ years of hands-on experience in event coordination, experiential production, or agency project management.
• Technical & Platform
  
  Skills:
  
  High proficiency with Mac OS, Google Workspace, and Microsoft Office; experience preparing pitch decks and technical documentation.
• Financial Acumen:
  Proven capability in building event budgets, managing line-item expenses, and identifying cost efficiencies.
• Agility & Demeanor:
  Exceptional composure under pressure, with the flexibility to adapt to last-minute production shifts, tight timelines, and changing client demands.
• Communication & Detail:
  Strong written and verbal communication skills, including meticulous proofreading and a polished, professional phone and in-person presence.
• Flexibility:
  Willingness and ability to travel for out-of-town builds and work extended hours, weekends, and holidays as production schedules require.

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