Junior Events Specialist

Junior Events Specialist

The Portfolio Group, under the Workplace Experience Group umbrella, delivers seamless experiences from the breakroom to the boardroom, providing a signature suite of services for each unique business portfolio. Our team builds partnerships that excel, creating experiences that break the mold, where convenience, consistency, and excellence are a given. One Partner. Infinite Solutions.

Position Summary
The Junior Event Specialist supports event planning and production activities for meetings, events, and client-facing functions. This role assists the Senior Event Specialist with coordinating timelines, vendors, deliverables, guest lists, invitations, venue preparation, event documentation, and day-of execution to ensure events are organized, professional, and aligned with client expectations.
This is a hybrid role that requires flexibility to be on-site during event days, key planning meetings, vendor walkthroughs, inspections, or business needs. The role may interact with clients, vendors, guests, and internal departments to support smooth event execution from planning through completion.

COMPENSATION:
The Salaried rate for this position is $39,395.00 to $70,595.20. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark’s good faith and reasonable estimate of the compensation for this position as of the time of posting.

BENEFITS:
Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.

Essential Duties and Responsibilities

Event Planning and Production Support

• Assist the Senior Event Specialist with organizing events from conception through completion, including planning timelines, vendor coordination, production details, and follow-up items.
• Support event timelines, planning checklists, production schedules, deliverables, and client expectations to help ensure events are completed accurately and on time.
• Coordinate with internal departments, vendors, and service partners to support event needs, setup requirements, materials, logistics, and day-of execution.
• Conduct research, gather planning details, and support recommendations related to event concepts, vendors, materials, and operational needs.
  Administrative Coordination.
• Maintain event databases, planning trackers, calendars, contact lists, event notes, and related documentation.
• Schedule meetings, prepare meeting materials, capture follow-up items, and support communication between planning stakeholders.
• Prepare and submit expense reports, organize receipts or backup documentation, and support event-related administrative follow-up.
• Support invitation coordination, guest list management, attendee tracking, and related event communications.
  
  Event Operations and Guest Support.
• Assist with venue preparation, room readiness, signage, materials, registration needs, and other event-day setup details.
• Support guest arrival, attendee check-in, client interaction, vendor coordination, and general guest assistance as needed.
• Maintain professional communication with clients, vendors, guests, and internal partners before, during, and after events.
• Remain flexible to support on-site event needs, including early starts, late coverage, or schedule adjustments based on event requirements.

Quality Assurance and Problem-Solving

• Conduct final inspections on event day to confirm venue readiness, setup accuracy, presentation standards, and alignment with client expectations.
• Identify and troubleshoot unforeseen event issues in…