Meeting & Events Sr Coordinator NY

Meeting & Events Sr Coordinator

The Sr Meeting & Events Coordinator is at the forefront of delivering a positive meeting and events experience as a cultural ambassador and service leader.

In this role, you would be the primary contact for event clients and responsible for ensuring that the logistics of events are run efficiently, meeting Host's standards. You will prepare event spaces in advance, assist with vendor space access and ensure vendor safety and insurance requirements are met, support food and beverage service, provide attendee service such as greeting and providing way finding, and support event wrap up activities such as billing and clean-up.

You may support meeting planning activities such as scheduling, providing room set configuration options, audio visual or décor options, or list of recommended food and beverage vendors.

Assists with pre-event planning and coordination as assigned or directed. Ensure vendor safety and insurance requirements are met.

Oversees events on the day of, including problem-solving, welcoming guests, coordinating and participating in event set-up, communicating with staff, organizing vendors, supporting attendee/speaker requests and coordinating/participating in tear-down.

Work closely with clients, vendors, and team members to ensure that all services are coordinated for guests including: arrival experience, transportation, signage, booths/displays, special needs requirements, printing, and event security.

Maintain outlines of space configurations, decor possibilities, audio visual requirements and limitations for each event space, transportation options, and other event related event items as needed. May manage a small inventory of event supplies (i.e. furniture, linens, decor, audio visual items and etc.).

Lead set up, refresh and removal of food, beverage and service items.

Responsible for post-event reporting and reconciliation.

May serve as primary point of contact for smaller meetings and events, and as support for larger and more complex meetings and events.

May create event timelines as needed and engage with event stakeholders. Accountable for ensuring deadlines are met on time and with high quality.

May work on setting up audio visual equipment including routine inspection & inventory control. This includes troubleshooting of basic audio visual issues.

May coordinate master meeting and events calendar for a small to medium sized event space. Communicates events schedule with all required partners and service providers.

Performs other duties as assigned.

Applicant AI Use Disclosure We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recr or via telephone at  (U.S.) and  (Canada).